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Our system has scored these top jobs to be 96% compatible with you!Administrative Assistant Motion Recruitment Partners - Herndon, VA Nov 21, 2017 - Must be able to work flexible hours to support business meetings and events. Our client, a branch of the largest automotive manufacturer... more » Must be able to work flexible hours to support business meetings and events. Our client, a branch of the largest automotive manufacturer in the world , is... Administrative Assistant Adecco: USA - Herndon, VA Nov 20, 2017 - Adecco Group, a world leader in the recruitment of office, financial and banking professionals is hiring for an Administrative Assistant... more » Adecco Group, a world leader in the recruitment of office, financial and banking professionals is hiring for an Administrative Assistant in Herndon, VA.... Administrative Assistant ROCS - Sterling, VA Nov 09, 2017 - Why you want to work here: This is a great entry-level job for someone who wants to learn and gain some great office experience. They are... more » Why you want to work here: This is a great entry-level job for someone who wants to learn and gain some great office experience. They are willing to train you...
ADMINISTRATIVE ASSISTANT BAE Systems - Reston Nov 19, 2017 - The experienced Administrative Assistant will support the finance department providing additional administrative support to the... more » The experienced Administrative Assistant will support the finance department providing additional administrative support to the management and executive assistant within the department, as deemed necessary during absences and special assignments at theBAE Systems Reston facility. Primary Duties and 1. Support the department acting as Receptionist for the floor. Greet all incoming visitors. 2. Manage incoming telephone communications as requested and screening all forms of communication as required. 3. Provide administrative and telephone backup to the executive assistants as necessary. 4. Coordinate, facilitate, and provide support for various conferences, meetings and events with tact and diplomacy. Handle the catering for meetings and events. 5. Maintain office supplies that are essential for successful operation for the staff. Manage all aspects of receiving. 6. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry. 7. Coordinate travel for the VPs through the travel coordinator. Manage travel arrangements, Concur expense reporting, and procurement card reconciliation. Prepare check requests. 8. Interface with facilities regarding mail and office supplies. Required Skills And Education Required Education: High School diploma or equivalent. Required Experience: Minimum 3 years of related experience. Bachelor's Degree may replace the experience requirement. Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, Outlook. General knowledge of computer hardware and office equipment. About BAE Systems Intelligence & Security BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services. People are the greatest asset in any Company. BAE Systems is committed to hiring and retaining a diverse workforce. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression Administrative Assistant The Donaldson Group - Rockville Nov 19, 2017 - the Donaldson Group, LLC is looking for an experienced Receptionist/Administrative Assistant for a busy property management office. The... more » the Donaldson Group, LLC is looking for an experienced Receptionist/Administrative Assistant for a busy property management office. The key would be to support the Regional Property Manager(s), pull reports from accounting software and assemble property books, variance reports, handling resident calls, check processing, maintain property files, as well as, senior executive files. Assist with new property set up, as well as, sale of a property, as needed. Applicant will also be responsible for answering the phone and greeting visitors in a professional manner, sorting and distributing mail, weekly mailings to properties ensuring all office supplies are available for corporate team members, maintaining all office equipment, maintaining the kitchen, conference rooms, and storage rooms. Applicant will also be responsible for assisting with special events, maintain conference room calendar, and other administrative duties, as assigned. Must be highly energized and personable. Must have great attention to detail. Must have exceptional customer service skills and have the ability to multi-task. Must have excellent written and oral communication skills and be computer literate. We offer a competitive salary and excellent benefits package. The Donaldson Group believes in a drug free work environment, therefore a drug screen will be required. EOE Property Management Department: * Regional Manager support. * Pull reports from MRI accounting software and assemble statement books for all properties on a monthly basis. Uploading the books to the T1 and extranet, and mailing/emailing statement books to the clients, regional managers and properties. * Pulling financial variance report and providing copies of this report to the executives at the corporate level. * Pulling from MRI reports that are specific to the client, and placing them within Dropbox, extranet and DropBox for the various clients. * Pulling from within Dropbox, reports specific to the statement packet, assemble in a timely manner (24 48 hours of the statement meeting), uploading them to the Dropbox, and sending them to clients and properties * Accept, log and clear resident calls * Pull checks for the completion of replacement reserves as needed * Prepare and complete replacement reserves as needed * Maintain property files within Dropbox as well as physical files * Maintain senior level executives files in their offices and prepares them for meetings. * Take resident calls on a daily basis and/or occasional visit to Corporate. Assist in gathering information and forwarding to the Property Manager and Regional Manager for prompt response/resolution * Assist with gathering information necessary when selling properties such as: rent rolls, trailing 12, letters to vendors, list of contracts, etc. * Set up all files needed when new properties are acquired * Provides assistance/coverage on the day-to-day operations at the corporate office: * Answer phones and greet visitors in a professional manner/attire at all times * Sorting and distribution of all incoming mail * Weekly mailing of property specific documents, checks, invoices, bill packs and mail received at the corporate level * The mail room cleanliness, orderliness * Ensuring supplies are readily available working from a list of products currently used at the corporate level. Obtaining approval by senior level for special items prior to purchase. * Maintaining the postage machine and tracking the monthly spending. * Maintaining all office machines service, ordering of supplies * Maintaining the conference room: cleanliness and clutter free * Maintaining all kitchens from cleanliness to ensuring supplies are readily available and stored away. * Ordering kitchen products to stay within budget and/or under budget * Maintaining the various storage rooms and securing properly * Prepare old/dead files for off-site storage * Provide necessary back-up administrative coverage/phone coverage when vacations/illness/appointments, emergencies, etc. occur * Run occasional errands for the corporate office such as pick up lunch, supplies, and kitchen supplies * Assist with setting up special events such as the Holiday Party, Town Hall and Corporate Events * Provide front desk coverage from 8:30 5:30, on a rotating basis. * Provides administrative assistance to other departments at the corporate level on assigned or requested projects (Marketing / Real Estate Services / SilveRock) * Maintain the conference room calendar * Schedule the lower level conference room with building management, as needed * Order lunch for the various training/meetings/seminars held at the corporate level for all departments when needed Executive Administrative Assistant Sigman & Summerfield Associates - Reston Nov 20, 2017 - Looking for a candidate who currently has career administrative experience and who values the importance of the required skills,... more » Looking for a candidate who currently has career administrative experience and who values the importance of the required skills, organization and preparation duties for this position. The administrative assistant candidate will directly support a senior Executive Director and provide back-up assistance when required. Candidate must possess excellent verbal and written communication skills and perform a variety of complex and routine administrative duties. Scheduling of meetings and conference calls, conference room scheduling. Plan and arrange meetings, events, answer phones, and handle matters requiring discretionary judgment and confidentiality. Candidate would interact with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Serves as the office liaison for groups associated with the organization.Candidate must be able to make independent decisions within established guidelines regarding planning; organizing and the scheduling of work in addition, must have skilled knowledge of Outlook in addition to various PC software packages, including Microsoft Excel and Microsoft Office to produce high quality reports, presentations and other documents. Candidate will deal with a wide variety of senior Government officials in addition to other duties as assigned.Other Criteria:Displays a strong knowledge of desktop tools such as the Microsoft Suite of office products and electronic mail systemsIndependently plans, coordinates, organizes, prioritizes and manages workload while remaining cognizant of changing prioritizes and competing deadlines.Able to work through issues and meet deadlines.Acts as liaison for visitors for senior SES Assistant Commissioners within the assigned Agency.Inputs, edits, retrieves, formats, and transmits diverse reports and documents utilizing computer databases, spreadsheets, communications and other software packages with accuracy.Researches information to support organization as necessaryMust be able to multitask efficiently and progressively and work comfortably in an ever-changing environment.Must work well in a team environment as well as independently.Excellent verbal|written communication and problem solving skills; ability to communicate information to a variety of groups at different levels. Candidate must be able to support the program Monday Friday. Standard work hours, although flexible at times, are 8:30A- 5:30p.m.; over time limited.Citizenship: Must be a US citizenEducation: High school diploma|GED required. Some college is preferred, but not mandatory.Experience: 6 yearsLocation: Reston, VA. - provided by Dice Microsoft Products, Scheduling, Arrange Meetings Corporate Administrative Assistant Staffing Now - Reston Nov 20, 2017 - Polished Corporate Adminstrative Assistant. The primary accountability of this is to serve as receptionist for the company by operating... more » Polished Corporate Adminstrative Assistant. The primary accountability of this is to serve as receptionist for the company by operating the main switchboard, greet and direct visitors and fulfill other related required duties and responsibilities. OTHER DUTIES Please note that this is not designed to cover or contain a comprehensive listing of activities, duties or that are required of the employee for this job. Duties, and activities may change at any time with or without notice. COMPETENCIES Answer Main Switchboard and Greet Visitors. Forward telephone calls to specific individuals and departments. Record messages when individuals are not present and deliver by hand or email, or forward to voicemail. Check General Mailbox for voice messages after hours; forward messages to correct individuals and/or departments. Greet customers, offer beverages and direct them to the proper departments or employees. Answer general questions relating to Bank services or arrange appointments as necessary. Provide access keys for auditors and visitors if requested by manager. Open and lock Reception office area and other assigned areas including storage room and main kitchen daily. Delivery. Pick up mail at Post Office for Credit Administration daily. Check for mail deliveries regularly at designated times morning and afternoon. Sort mail and make internal deliveries. Scan mail and email externally when required. Handle courier deliveries including Fed Ex and UPS. Pick up and deliver Wall Street Journal to the CEO daily. Meeting Room Management. Conference Room: Put pens in holder, straighten chairs. Board Room: Lower chairs and push under table, remove any trash or papers, wipe crumbs off chairs, put away wires or lap top computer. Reception Area: Ensure reception area is neat and orderly, newspapers are updated, candy dish filled, trash thrown away, chairs straightened. Kitchen. Stock daily board and main kitchens with all coffee supplies. Wash dirty dishes by hand or put dirty dishes in dishwasher depending on amount; run dishwasher weekly or biweekly and put away clean dishes. Processing Orders, Purchase Orders, and Invoices . Coordinate and order office and binding supplies, kitchen and supply room includes cases of paper (see clipboard). Order envelopes and letterhead for all branches and Reston Headquarters. Additional duties . Order logo clothing - combine with other bank-wide orders for efficiency. Assist with sample clothing sizing, if requested. Order plants for offices using bank approved vendor. Order artwork for offices using bank approved vendor. Order business cards as requested. Add employees to Public Folder Contact List and keep up to date. Send new employee emails. Keep up to date employee birthday listing and phone directories. Marketing Material Update and Binding. Assist with binding Business Development Booklets, HR Orientation and training materials. Vendor Assistance. Weekly plant watering company. Bi-weekly shredding. Copier repair, paper case delivery, kitchen supply delivery, office supply, plumbers. Holiday. Set up, decorate and put away holiday decorations in Reston Headquarters. Administrative Duties. Perform routine administrative duties and/or clerical work as assigned. Order food for corporate meetings to include monthly Board of Directors, new hire Orientation, training events, all staff meetings and other events as requested. Assist Marketing Director with admin projects as time permits. Assist HR Department with admin projects as assigned. Add events to Intranet calendar. REQUIRED EDUCATION, EXPERIENCE AND SKILLS . High School diploma or GED required. 1-3 years previous office experience required with some administrative skills preferred. Microsoft Office computer knowledge required. Excellent phone etiquette and interpersonal skills. Service focus for both internal and external customers. Effective conflict resolution. Multi-task and change focus as required by daily demands of the job. Operate equipment, switchboard console and basic computer programs as required. Maintain board room and other Executive schedules as assigned. Sitting for extended periods of time is required. Expected to lift up to 25-30 pounds of mail and office supplies. Required to reach, bend and walk in order to deliver mail to departments, stock storage areas and maintain meeting rooms. Administrative/Clerical CORESTAFF Services - Chantilly, VA Nov 20, 2017 - is seeking a Data Entry clerk for the Accounting department for our our Chantilly, VA client (not in a MetroLine accessible location) for... more » is seeking a Data Entry clerk for the Accounting department for our our Chantilly, VA client (not in a MetroLine accessible location) for their Corporate purchases. Prior strong data entry experience is needed. A full job description is listed below.If you have strong prior Data Entry and/or administrative experience, then please apply immediately and be sure to attach your MS Word.doc resume (listing all your software skills) along with 3 supervisory references and their contact information. Upon review of your resume, you will be further screened with software tests to measure your data entry ability. You may follow up by phone confirming receipt of your application at 703-222-5591 and discuss the location and salary of the position.Accounts Payable/Data Entry ClerkJob DescriptionThis position will provide data entry services to the Accounts Payable department by:Maintaining and entering data of company purchases in a client-specific database. (DB of company will be taught to the Associate)Maintaining organization and orderliness in the Corporate files & file roomConsistently and continuously organizing and maintaining documents & files related to A/PProvide overall administrative support to the main Accounts Payable person.Corestaff Services is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. Corestaff Services is not associated with Core Staffing Services, Inc. which operates in the New York metro area.