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Our system has scored these top jobs to be 93% compatible with you!Receptionist/Administrative Assistant East Brunswick Animal Hospital - East Brunswick, NJ Jul 07, 2017 - Flexible availability Part Time position Essential duties and responsibilities: • Provide top-notch customer service. • Being attentive... more » Flexible availability Part Time position Essential duties and responsibilities: • Provide top-notch customer service. • Being attentive to client and Administrative Assistant Alion - Edison, NJ Sep 20, 2017 - …and dynamic individual for a promising opportunity on their staff as an Administrative Assistant. In this role, the Administrative... more » …and dynamic individual for a promising opportunity on their staff as an Administrative Assistant. In this role, the Administrative Assistant will ensure all Administrative Assistant Lyneer Staffing Solutions - Edison, NJ Sep 18, 2017 - Administrative AssistantLyneer Staffing Solutions is currently looking for an Administrative Assistant. Competitive Pay. Duties for the... more » Administrative AssistantLyneer Staffing Solutions is currently looking for an Administrative Assistant. Competitive Pay. Duties for the Administrative
Administrative Assistant, Global Consumer Marketing - Fashion Industry Opportunity Estee Lauder - Fashion Industry - New York, NY Sep 19, 2017 - Administrative Assistant, Global Consumer Marketing, Tom Ford Beauty Description SUMMARY: Manage the Office of the VP, Consumer... more » Administrative Assistant, Global Consumer Marketing, Tom Ford Beauty Description SUMMARY: Manage the Office of the VP, Consumer Marketing, Tom Ford Beauty to ensure Administrative Assistant_ Company Name Withheld - New York, NY Aug 28, 2017 - Job DescriptionIf you want to be a part of a company where…You are a part of an innovative, growing team that promotes wellness,... more » Job DescriptionIf you want to be a part of a company where…You are a part of an innovative, growing team that promotes wellness, education, personal values and the highest professional standards.The mission is to raise the professional standards of an entire industry and develop career-minded employees.You thrive in an entrepreneurial, open office environment and love complex challenges.Then consider Focus, one of the most respected and prestigious personal training companies and institutes in New York City. In addition to providing clients with top-notch personal trainers and customized fitness programs, our institute prepares students for careers as certified personal trainers. We are seeking a full or part-time Administrative Assistant for our team. The Administrative Assistant will support company growth by providing highly organized and detail-oriented administrative support. If you pride yourself on being organized and detail-oriented, this position is for you!Requirements:Prior experience in an administrative capacity is preferred, but not required. Part-time availabilityResponsibilities:Manage and coordinate schedulesMaintain organization of office and supply storage areas Develop and maintain filing systems to ensure records remain safe and organizedMaintenance of student and client records (filing and database management)Receive and distribute incoming deliveriesMake outgoing and answer incoming phone calls in a friendly and professional mannerGreet facility guests, students and personal training clienteleAct as a contact for vendorsRun daily errands (post office, bank, misc errands)Address any client inquires and customer service issuesManage online posting of hiring adsNew team member on boardingMaintain facility inventory and order suppliesLetter and e-mail compositionDevelop position-specific Standard Operating ProceduresCoordinate travel arrangementsRespond to customer service requestsAssist Director of Client Services with client set up and billingDatabase management and data entryAssist in billing of group fitness and personal training clientsAssist bookkeeper prepare payrollManage client exercise equipment ordersManage the planning and execution of company eventsAssist the Director of Admissions with student information sessions, enrollments and on-boardingUphold and protect our core values and professional standards. Benefits:Competitive- commensurate with qualifications and experiencePaid Time Off (PTO)Workers compensation and disability benefits.Certification and continuing education reimbursements.A great team!Please fill out the application completely and thoughtfully. We will respond to your submission via e-mail or phone, so be sure to check the e-mail account that you enter on the form. For more information on FOCUS, please visit www.focusnyc.com or www.focustrainerinstitute.edu Administrative Associate - Several Positions Now Available! First Allegiance - Bayonne, NJ Sep 12, 2017 - Job DescriptionJob DescriptionFirst Allegiance has several administrative roles. These are long term positions in a fast paced... more » Job DescriptionJob DescriptionFirst Allegiance has several administrative roles. These are long term positions in a fast paced professional environment with opportunities to develop skills and grow professionally. Training and development will occur in one or more of the following administrative roles:Administrative RolesBillingAccounts Payables (AP)Accounts Receivables (AR) & CollectionsBid CoordinationSample TasksProcess invoicesBill clientsResearch and resolve invoice rejectionsFollow up on receivablesManage and negotiate payment termsPrepare, review, and negotiate bidsManage and resolve contractor inquiriesSolicit and expedite support documentationUtilize analytic and creativity skills to increase corporate profitsIdentify areas of workflow and process improvementJob Requirements4-6 years relevant experienceGoal orientated and resourceful individualAttention to detail; organizedResearch, analytic and critical thinking skillsEffective communication and negotiation skillsCustomer service orientedTeam playerCollections experience a plusLocal candidates preferredAdditional hours/rotating Saturday morning coverage required during peak production periodsPackage OverviewFull time; 37.5 hours per week; overtime rate after 40 working hoursCompetitive salary commensurate with experiencePaid Time Off plan that grows with longevity; paid holidays; perk programsMedical, dental, and vision offerings (with employee contributions)Medical and dependent care FSA offeringsMatching 401(k) retirement offeringTeam building and employee appreciation eventsCareer growth and development opportunities _______________________________________________________________________________________________________________________________________________________________________________________ Additional Keywords: Customer service, vendor management, call center, phone, administrative, admin, assistant, sales, real estate, property management, property preservation, reo, real estate, default, construction, Staten Island, Jersey City, Hudson County, team, lead, leadership, leader, collections, quality control, bookkeeper.Equal Opportunity Employer: As an equal opportunity employer, our employment practices are in accordance with the laws that prohibit discrimination due to sex, race, religion, creed, color, national origin, ancestry, physical or mental handicap or disability, medical condition, marital status, sexual orientation, sexual identity, sexual expression, genetic composition, familial status, domestic partner or civil union status, veteran’s status, age or any other basis made unlawful by federal, state or local law or ordinance or regulation. Company DescriptionFirst Allegiance is an established, woman-owned, property service firm located in Bayonne, NJ. We maintain and service bank-owned residential properties throughout the United States via an extensive network of contractors. First Allegiance is a forward thinking company with a reputation for creativity, quality service, and professionalism. We are a growing company with a deep appreciation for excellence in employee performance. Please visit www.firstallegiance.com to learn more. Customer Service and Administrative Lead Coordinator Aeré - Jersey City, NJ Sep 14, 2017 - Job DescriptionWe are seeking a Customer Service And Administrative Lead Coordinator to join our team! You will perform clerical and... more » Job DescriptionWe are seeking a Customer Service And Administrative Lead Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success. You will be responsible for setting appointments with buyers , sellers and renters for our real estate teamBase Salary Plus bonuses Plus commissions Earn 25k-125k per yearResponsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsCompany DescriptionWe are A top Real Estate Company #13 Wall Street Journal Team In The Entire State Of NJ Looking To Hire Superstars to Grow With! Exectuive Administrative Assistant International SOS - Jersey City, NJ Sep 16, 2017 - A. Overall Purpose Of The Job B. Key Responsibilities Proactively manages the executive’s calendar, schedules appointments... more » A. Overall Purpose Of The Job B. Key Responsibilities Proactively manages the executive’s calendar, schedules appointments Screens incoming calls/correspondence and responds independently when possible Organizes programs, events, meetings or conferences by arranging facilities and caterers, issues information or invitations, coordinates speakers and controls budget Prepares agendas, notices and minutes Prepares confidential correspondence, reports and other complex documents Performs complex and confidential secretarial functions, responds to routine external correspondence, types memos, payment requests and other department forms and documents. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings. Prepares the executive’s expense reports Maintains confidentiality of all corporate and personnel matters Performs other duties as assigned Project professional attitude and appearance as it reflects the office of the executives In the absence of the executives, redirect queries from clients and employees and/or advise as appropriate Maturity to interact with executives’ direct reports at the regional level and peers at the group level Ability to recognize and understand the urgency of key issues and take immediate action as appropriate Understand the hierarchical structure of the organization and operate and represent within those boundaries appropriate to the office of the executives C. Job Profile Required Skills and Knowledge (Brief description of technical knowledge or skills needed to perform the job) Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality. Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things. Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills. Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently. Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Commitment- Able to start and persist with specific course of action while exhibiting high motivation and a sense of urgency; willing to commit long hours of work and make personal sacrifices in order to reach goals. Confidentiality- Able to safeguard sensitive information without temptation or urge to divulge to others Required Competencies (Critical behaviors necessary to successfully perform the job) Microsoft Outlook – advanced. Excel – advanced. Powerpoint – advanced. Word – advanced. Calendar management – advanced Domestic and International Travel arrangements - advanced Required Work Experience (Brief description of the job-related experience needed to perform the job) At least 10 years of administrative assistant experience in a professional services company At least 3 years of executive assistant experience in a professional services company Required Qualifications (Brief description of the educational background needed to perform the job) Bachelor’s degree preferred