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Our system has scored these top jobs to be 96% compatible with you!Administrative Assistant Good&Co - Brooklyn, NY Jul 25, 2017 - Job Description**When applying, please register and take our first quiz: http://gco.fun/2sj6Ioc (part of the candidate fit process).Job... more » Job Description**When applying, please register and take our first quiz: http://gco.fun/2sj6Ioc (part of the candidate fit process).Job ResponsibilitiesServe visitors by greeting, welcoming, directing and announcing them appropriatelyAnswer, screen, and forward incoming phone calls and email messages to the main accountPrepare, send, and receive daily mail and deliveriesPrepare sponsorship invoices and receipts as requestedCoordinate and order office supplies and kitchen inventoryMaintain kitchen, conference rooms, and common areasAssist with logistics and catering arrangements for meetings and special eventsGreet event attendees, process door sales, and assist with registration as neededAssist with internal program calendar and present schedule at weekly staff meetingPerform other administrative duties as needed and assignedQualificationsCollege degree preferred but not requiredExcellent verbal and written communications skillsWelcoming and friendly demeanor for visitorsAbility to be resourceful and proactive in dealing with issues that may ariseAbility to organize, multitask, prioritize, ask for direction, and work under pressureAbility to maintain a punctual work scheduleProficiency in Microsoft Office SuiteProficiency in HTML is helpful**When applying, please register and take our first quiz: http://gco.fun/2sj6Ioc (part of the candidate fit process).Company DescriptionGood&Co has often been referred to in the press as "eHarmony meets LinkedIn". The combination of a playful experience & potent science helps us solve quantify and solve the biggest problem facing people and companies today - retention & hiring for culture-fit. Administrative Assistant Staffmark - New York, NY Jul 24, 2017 - Staffmark - [Office Clerk / Admin Assistant / Secretary] Staffmark has immediate openings for Administrative Assistant positions at a... more » Staffmark - [Office Clerk / Admin Assistant / Secretary] Staffmark has immediate openings for Administrative Assistant positions at a stable company. Permanent and temporary opportunities are available as well as full-time and part-time work. Primary responsibilities are screening calls, managing calendars, making travel, meeting and event arrangements, preparing reports, creating spreadsheets...more >> Administrative Assistant The Holder Group - Montclair, NJ Jul 21, 2017 - Job DescriptionThe Holder Group, a progressive, commercial General Contracting/Construction Management and Owner’s Representative firm... more » Job DescriptionThe Holder Group, a progressive, commercial General Contracting/Construction Management and Owner’s Representative firm located in Little Falls, New Jersey is offering the position of ESTIMATING ADMINISTRATIVE ASSISTANT. The preferable candidate would be a qualified and motivated person of diligence and integrity experienced in a small business office environment and eager to assist our staff in the project management and estimating efforts.The Administrative Assistant of a general contracting firm is an important position. They are the liaison between the firm and subcontractors and in some cases, the first person in contact with prospective clients and architects. Personable and professional conduct is essential for this position. This position is a fast-paced position with a focus on meeting deadlines.Although not required, experience in the construction field would be a great advantage to a person interested in this position. A minimum of 3 years experience as an Administrative Assistant would be required. Training with regard to construction industry terminology and practices will be provided, if necessary.In addition to the candidate’s knowledge, experience and personal traits, to be considered for this opportunity you must be responsible, accurate and dependable. This person must be dynamic, energetic, industrious and diligent with an attention for detail. The successful candidate will be flexible, with constant interruptions and requests and a willingness to go the extra mile to reduce review time by other team members.This person in this position will spend approximately 80% of their time assisting in the company’s estimating efforts including the following duties:Preparation of Bidder listsDistribution of Bid InvitationsFollow up phone calls to subcontractors to verify bid intent and obtain bidsCollection of emailed bids and tracking of response from subcontractorsTyping of bid forms and proposalsOther estimating support tasks The successful candidate will spend approximately 20% of their time assisting the project management department in completing the following:Permit submission and trackingPreparing meeting agendasMeeting CalendaringMeeting Documentation Package preparationGeneral correspondence to owner’s, architect’s and subcontractorsDistribution and follow up for Requests for InformationObtaining subcontractor change order proposalsProcessing of prime and subcontract change ordersCollecting and tracking of submittalsPreparing and updating Punch ListsCollecting information for Close Out documents and assembling Close Out bindersOther project management support tasks This person will also be responsible for the following Administrative tasks:Answering general office phoneOutgoing mail and incoming distributionCentral Filing – Active & Archived ProjectsFax distribution – as needed – most correspondence are via emailOther general administrative and front desk tasksOffice supplies inventory and order preparationInvoice logging - assisting Project AccountantCertificate of Insurance logging - assisting Project Accountant Technical requirements of the position include:Must have extensive knowledge of computers, Windows (Word, Excel, Outlook)Ability to prepare excel spreadsheets with formulasFast and accurate typing abilitiesCapable of researching information on the internetProblem solving capabilities PERSONAL QUALIFICATIONS The Administrative Assistant should possess the following characteristics:This person must be dynamic, energetic, industrious and diligent with an attention for detail.Contribute to the team environment.Ability to address difficult situations and conflicts.The ability to solve problemsThe ability to prioritize and effectively multi-taskPromote honesty and integrity and project this image to the clientsCreate an atmosphere of positive thinkingGood attitude, personable, honest, ambitious, hard working and industrious.Detail and procedures orientedProject and goal orientedExcellent communication skills.Willing to do what it takes to get the job doneExcellent interpersonal and communication skillsPro-activeSelf-starterLocated a maximum of 30 minutes from the main officeCompany DescriptionLocation: 150 Clove Road- Little Falls, New Jersey(North Jersey approximately 30 mins west of NYC)Web site: www.holdergroup.comOffice: 2,800 square feetPleasant environment with state of the art equipment and softwareFirm History:Firm was established in 1986Continual and steady growth has been experiencedTypical Projects:Interior Constructiono Corporate Fit Up: 65% of worko Healthcare: 20% of worko Industrial: 15% of work Company Philosophy:Work Ethic - The Holder Group maintains:A reputation for performance and integrityCommitment to meeting schedules and budgetsAn attitude of mutual respect among our employeesClient Satisfaction:Our goal is not merely to "satisfy" the customer, but to surpass the customer's expectations by completing all projects with the highest level of quality, on time, within budgetCommitment to implementation of our Standard Operating ProceduresExhibit an attitude of responsibility and accountability to our clients
Administrative Assistant Isabella Geriatric Center - New York, NY Jul 25, 2017 - Job DescriptionScope of Practice:To perform general and specific secretarial duties and word processing skills to effectively assist the... more » Job DescriptionScope of Practice:To perform general and specific secretarial duties and word processing skills to effectively assist the Director of Nursing and members of the Nursing Department.Qualifications:1) B.S or B.A Degree2) At least three to five years Administrative Assistant experience3) Computer skills, Microsoft Office, Publisher, ADL, ANSOS, Intranet, Adobe Acrobat, Bilingual (Spanish) Company DescriptionIn 1875, Isabella began a tradition of caring for those in need. It became a home for those who did not have one in their later years, offered nursing care for people with chronic illnesses and convalescent care for those who could return home. More than a century later, most still come to us for the same kind of care.As always, in addition to their medical conditions, they come with those other personal, emotional and spiritual needs which are part of the human condition.We pledge to meet all those concerns in a safe, secure environment, in either their home or ours.This commitment is founded on the realization that all individuals, irrespective of age, frailty or vulnerability, have an inherent claim to be treated with dignity, respect and compassion.For those with family, we will assist in time of stress; for those without, we will be family.To meet these goals, Isabella must have and maintain a diversified team whose members are dedicated and highly skilled in their disciplines. For compassion without competence is hollow service.Such a staff must not only be recruited, but also nurtured, educated, and encouraged to grow individually.In large measure, our staff comes from our community, and from its inception, Isabella has received much from it.In return, we pledge to play a key role in building and strengthening our neighborhood.The enduring needs of those we serve may have been much the same through the decades, but the challenges are found within a changing society in which we must provide them. Office Administrative JOdas Estate - New York, NY Jul 23, 2017 - Job DescriptionJOdas Estate are seeking an Admin to join our team! You will perform clerical and administrative functions in order to... more » Job DescriptionJOdas Estate are seeking an Admin to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Administrative Coordinator Midtown Boutique Law Firm - New York, NY Jul 21, 2017 - Job DescriptionAdministrative Coordinator. Primary responsibility for administrative support for a specialized practice area in a... more » Job DescriptionAdministrative Coordinator. Primary responsibility for administrative support for a specialized practice area in a Midtown law firm. Serve as liaison between the firm’s attorneys and senior staff and commercial property developers, contractors and government agencies. Must be highly organized, detail-oriented and able to speak and write effectively. The work involves contract compliance monitoring, case management and reporting, and maintenance of document files. Requirements: A minimum of three years administrative experience in commercial construction or related industries; strong MS Excel and Word skills; references. Knowledge of New York City EEO and M/WBE requirements and experience with preparing reports for NYC Small Business Services Department/Division of Labor Services is a plus. Salary commensurate with experience. Full benefits package. Administrative Assistant RemX Specialty Staff - New York, NY Jul 21, 2017 - Job DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in... more » Job DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsMaintain travel schedules and expensesGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsBachelor's Degree requiredAbility to excel in a fast paced environment Ability to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Administrative Assistant College Recovery LLC - Morristown, NJ Jul 14, 2017 - Job DescriptionAdministrative Assistant duties and responsibilities include providing administrative support to ensure efficient... more » Job DescriptionAdministrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Administrative Assistant will mainly be supporting Clinical/Medical Billing/Collections Department. Some medical billing experience is highly desirable but not necessary. Administrative Responsibilities: Responsibilities include but are not limited to-Order office supplies as needed.Call insurances companies to verify clients' coveragePost paymentsVerify benefits through Navinet systemFile documentation in the appropriate location.Answer and direct phone calls.Create spreadsheets and memos as needed.Organize and schedule meetings and appointments.Produce and distribute correspondence memos, letters, faxes and forms.Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.Travel to another office location as needed.Complete any projects or tasks assigned by management.Help in all departments as needed.Qualifications:Bachelor’s Degree is requiredComputer literacy, including Microsoft Word and Excel.Ability to pay close attention to detail.Ability to organize and prioritize tasks, and multi-task.Ability to work independently as well as part of a team.One year of experience as an Administrative Assistant in a clinical setting is preferable.Physical Demands: The physical demands described are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. In the course of performing this job, one typically spends time sitting, walking, standing, driving, listening, speaking, typing, reading and writing. In addition, an employee may be asked to carry or lift up to 20 lbs.