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Our system has scored these top jobs to be 91% compatible with you!Administrative/Document Control Specialist (3361-872) Stv Group Inc - New York, NY Oct 26, 2017 - STV is a leading, award-winning professional firm offering engineering, architectural, planning, environmental and construction... more » STV is a leading, award-winning professional firm offering engineering, architectural, planning, environmental and construction management services. We consistently rank among the country's top 25 firms in education, corrections, highways, bridges, rail and mass transit. Throughout the United States and in Canada, STV's professional, technical and support personnel offer services to a broad and ever-expanding client base. We provide planning, environmental, design, program and construction management, and specialty services for the transportation, design-build, institutional and commercial building, advanced technology, industrial and defense markets.We currently have an opening in our New York, NY office for an Administrative/Document Control Specialist in our Construction Management division.Responsibilities:The document control clerk utilizes document management systems and is responsible for the accuracy and integrity of business documents throughout the document life cycle.The document life cycle includes filing, archiving, retrieving, purging, and destroying.This position is part of a Project Controls team which is responsible for the organization and efficiency of non-technical aspects of the project.Document control clerks must adhere to the policies, procedures and legal privacy rules, as they may encounter confidential and sensitive information through the course of their work.Experience working with records management systems is desirable.A document control clerk or specialist must be self-directed and possess a high level of attention to detail and accuracy.He or she must be able to utilize the document control systems and provide consistent and efficient support to many projects.Training will include instruction on file systems, procedures and industry-specific terminology.Required Experience:This position requires 3 years of experience as an administrative assistant or document control clerk with a CM or construction firmA Technical degree from an accredited college plus 1 year of experience is preferredWorking knowledge of computer software systems (Excel, Word, Power Point)Excellent interpersonal skills and the ability to follow direction and support the project team for administrative needs is critical to advancement in this position. Assist as needed with day to day document logging, filing, and other document control related functions.Facilitate document review, approval, archival, and quality control processes.Assist with the setup, kick-off, maintenance and close-out of projects.May be required to assist with meeting minutes and other aspects of projects support.Must be able to fulfill essential job functions in a consistent state of alertness and safe mannerSTV is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities Executive Administrative Assistant to Sales Director Snelling Professional Search / Direct Hire Division - New York, NY Oct 25, 2017 - National Firm is experiencing explosive growth and is looking to hire full-time Executive Administrative Assistant / Proposal... more » National Firm is experiencing explosive growth and is looking to hire full-time Executive Administrative Assistant / Proposal Coordinator. Job is located New York, NY 10118 $60k - $65k Selected candidate will support Senior Sales Executive - fast paced department. Support the sales executive in administrative duties and customer relations. If you are positive, solution-oriented and a big thinker, our company offers the opportunity to advance rapidly in your career. Responsibilities Creating, delivering and tracking proposals Travel Arrangements/Logistics Calendaring – scheduling meetings and appointments Meeting planning, scheduling, preparation and note taking during meetings Client interaction Travel to 20% • Exp with Social Media & STRONG powerpoint Ability to research topics and provide data to executive STRONG calendar skills Qualifications High energy, high performance multi-tasker! 3+ years' recent experience in a fast paced sales environment supporting sales executives or sales departments Experience creating proposals or SOWs Degree preferred Experience updating a CRM (ACT, Salesforce, etc.) Proficient with Microsoft Office suite of products Organized and detail oriented Superior communication skills What’s in it for you? Excellent comp and benefits package including employee Administrative Assistant to CFO/Director of Real Estate Vaco Financial - New York, NY Oct 31, 2017 - Nature and Scope of Position: As member of the support team for the Chief Financial Officer and the Director of Real Estate, the... more » Nature and Scope of Position: As member of the support team for the Chief Financial Officer and the Director of Real Estate, the Administrative Assistant performs the respective duties for these two executive officers as noted below. The Administrative Assistant also provides support to the Senior Administrative Assistant.Shared Responsibilities: Office of the Chief Financial Officer (CFO) Manage the inbox and calendar for the CFO.Maintain electronic filing/recordkeeping for CFO.Maintain position/project books.Track all correspondence to the CFO and responses to correspondence.Schedule and make all related arrangements for meetings/conferences, as requested by the CFO.Handle heavy volume of telephone inquiries and requests. Office of the Director of Real EstateManage the inbox and calendar for the Director of Real Estate.Coordinate and monitor all scheduling associated with ongoing operation of the Real Estate Office Coordinate and prepare Real Estate office reports, correspondence and projects. Receive, assist and screen all calls and visitors for Director of Real Estate and staff. Prepare bills, invoices and expense statements for Director and staff members.Maintain and update Real Estate Office files of parishes, properties, contacts and current transactions.Handle heavy volume of telephone inquiries.Skills and Qualifications:Strong team player.2 Plus years of professional experienceProfessional attitude and demeanorExcellent communication, analytical, organizational and time management skills.Strong professional; experienced in juggling and being flexible with multiple duties/projects.Strong interpersonal and relationship management skills.Excellent computer skills are essential especially with Microsoft Word, Excel, Outlook. Proven experience supporting senior executives in very busy, ever changing environment critical.Administrative/legal assistant experience in a corporate setting is a plus. The ability to respect/maintain confidential information is required.College graduate preferred.
Administrative Assistant - Lighting/ Home Goods - Design and Manufacturing - New York, NY Nov 20, 2017 - Administrative Assistant position for Accessories/Home goods Company (Midtown) Midtown Home goods/Accessories Company is looking... more » Administrative Assistant position for Accessories/Home goods Company (Midtown) Midtown Home goods/Accessories Company is looking for a motivated Administrative Assistant who is eager to grow within the Company. We are not looking for a "job hopper" but someone who wants a great new job with GROWTH POTENTIAL. *Business College degree is highly preferred. *Candidates must be bright, detail oriented, organized, analytical. *Candidates must have at least two years of Administrative Assistant experience. *Job duties include working with consumer products/retail, retail math, data entry, product development and other duties. Any similar experience is a big plus. *Any experience in the lighting industry is a big plus. *Starting salary depends on experience. *Full time "temp to perm" position with the potential to become a CAREER! College degree 2+ years working as an Administrative Assistant Good work ethics Solid Microsoft Excel, Word Home goods, lighting, plumbing supply exp is a huge plus Administrative Assistant Integrated Resources, Inc - Newark, NJ Nov 07, 2017 - Title: Admin Assistant Duration: 6+ months Location: Newark, NJ Job Summary: This position reports to a manager and is... more » Title: Admin Assistant Duration: 6+ months Location: Newark, NJ Job Summary: This position reports to a manager and is accountable for contributing to the efficiency of departmental operations through the performance of various administrative functions. Responsibilities: Responsible for obtaining the necessary information not included with the original submission for workflow purposes and timely handling. Investigate problem documents by accessing various claim systems and/or mainframe applications. Determine to whom misdirected documents belong to and direct to the appropriate area. Perform any and all related tasks associated with Image applications. Perform other related duties as required by Management. Qualifications: Education/Experience: Prefers two (2) years of prior administrative experience Knowledge: Skills and Abilities: Requires ability to type 35 wpm. Requires strong oral and written communication skills. Requires strong PC skills, particularly in MS Office. Requires strong organizational skills. Requires strong interpersonal skills Administrative Assistant Abacus Group - New York, NY Nov 08, 2017 - A socially conscience company is looking fill an immediate need with the addition of an Entry Level Administrative Assistant to their... more » A socially conscience company is looking fill an immediate need with the addition of an Entry Level Administrative Assistant to their staff. This role is a temp-to-perm position. This position has potential for growth and career advancement in many areas of the corporation. Manage incoming phone calls and check email; transfer calls to appropriate staff Ability to prioritize and anticipate project needs as requested Meet and greet clients; maintain professional customer service attitude Should be eager to learn about the recruiting business process Various administrative duties as assigned Bachelors Degree a must; Masters Degree a plus Excellent customer service attitude Strong skills in Word and Excel and knowledge of PowerPoint Bilingual Spanish a Plus Strong attention to detail Administrative Assistant Green Key Resources - New York, NY Nov 08, 2017 - Midtown based international law firm seeks a temporary to permanent administrative assistant to support the tax team Pay: $25-28/hr,... more » Midtown based international law firm seeks a temporary to permanent administrative assistant to support the tax team Pay: $25-28/hr, Perm: $60-65k DOE Job duties include: Heavy travel coordination, planning and implementing both international and domestic travel for a team of 5-10 partners, associates and analysts Process and reconcile expense reports Maintain an up to date client contact list Manage heavy client files – ensure proper organization, copying, scanning, filing etc. Draft and proof engagement letters to clients Assist in the creation and dissemination of proposals and presentations materials The ideal candidate will have… Bachelor’s degree preferred Strong computer skills Desire and /or interest to grow within the firm Strong attention to detail Professional and able to multitask Administrative Assistant Staffing Now - Princeton, NJ Nov 14, 2017 - Administrative Assistant needed for Pharmaceutical Company in Princeton, New Jersey working in contract documentation... more » Administrative Assistant needed for Pharmaceutical Company in Princeton, New Jersey working in contract documentation department.OrganizationFilingTracking of Contract Department Documents in preparation for off-site archivalQualificationsMust be familiar with Contract dcouments and languageDocument TrackingMust be proficient in ExcelAbility to work independently with limited supervision