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Our system has scored these top jobs to be 93% compatible with you!Administrative Assistant (Hybrid Building) Related Management Company - New York, NY Nov 10, 2017 - Related Companies is the most prominent privately-owned real estate firm in the United States. Formed over 40 years ago, Related is a... more » Related Companies is the most prominent privately-owned real estate firm in the United States. Formed over 40 years ago, Related is a fully-integrated, highly diversified industry leader with experience in virtually every aspect of development, acquisitions, management, finance, marketing and sales. Headquartered in New York City, Related has offices and major developments in Boston, Chicago, Los Angeles, San Francisco, South Florida, Washington, D.C., Abu Dhabi, London and Shanghai and boasts a team of over 3,000 professionals. The Company’s existing portfolio of real estate assets, valued at over $30 billion, is made up of best-in-class developments in premier high-barrier-to-entry markets across all asset classes. Related has dramatically redefined the concept of metropolitan luxury living by introducing extraordinary residential rental properties in Boston, Chicago, Los Angeles, San Francisco, Washington D.C. and New York City. With each new building, Related has been hailed for setting new standards of excellence in the luxury rental marketplace. To ensure that every resident in every Related building enjoys the very finest services, unparalleled amenities, and a luxury lifestyle without compromise, Related Companies takes great pride in managing every building it owns. Related owns and manages 261 Hudson, 456 Washington, Abington House, The Caledonia, The Easton, The Lyric, MiMA, One Carnegie Hill, One Union Square South, Riverwalk Crossing, Riverwalk Point, The Sierra, The Strathmore, The Tate, Tribeca Green, Tribeca Park, Tribeca Tower, The Westminster and The Westport in New York City (and manages 1214 Fifth Avenue and 89 Murray also in New York City). It also owns 500 Lake Shore Drive and Landmark West Loop in Chicago, The Emerson in Los Angeles, The Paramount in San Francisco, One Hill South in Washington, D.C and One Back Bay in Boston as well as managing The Arlington in Boston. For more information about Related Companies please visit www.related.com. Responsibilities The Hybrid Administrative Assistant is responsible, under the direction of the General Manager, to deliver the Brand Promise. “Expect More At Home” and for the administration of the assigned condos and rentals. This role will also be responsible for supporting general account receivable and payable activities, rent collection, billing and data entry. Furthermore the HAA will complete special projects as assigned, maintain files, order supplies and will be in charge of the overall office organization. In absence of a leasing agent, the HAA may occasionally show and lease apartments. All work will always be conducted in accordance with RMC policy and procedures.DUTIES AND RESPONSIBILITIES:General Office Administration Establishes and maintains regular daily office hours, as directed by the GM.Maintains current, accurate tenant data, including tenant roster according to Regional procedures and ensure the front desk has an updated copy at all times.Maintains accurate, efficient files for all site administration, including: owner files, vendor files, inventory files, operational procedure files, work-order files, Accounts Receivable files, etc. - all according to the RMC and Regional office directive and working with the Resident and General Manager.Prepares and processes appropriate written communications, i.e., memos, letters, insurance incident reports, etc.Establishes and maintains a good working team relationship with the building Resident Manager.Prepares incident reports, creates and sends violation letters to residents following RMC and regional procedures, upon the Condominium Manager’s directive. Performs appropriate follow-up for occupancy changes or unauthorized pets. Conducts regular review of roster and guest list for changes in occupancy, key drop control, and move-in/out schedules.Performs the timely execution of all required registrations and certifications for the site.Signs and adheres to RMC software licensing procedures. Properly secures all software discs and manuals.Tracks and pursues any unauthorized pets or violations by authorized pets.Answers phonesOrganizes office and orders suppliesMaintains office files.Special projects as assigned.Helps prepare and print out lease renewal paperwork.Assists with rental and paperwork for rentable spaces.Owner Relations Serves as a liaison between the owners and Board of Managers to foster a good relationship.Handles all owner complaints expeditiously, diplomatically and professionally follow up promptly on all issues.Reviews work-order records and communicates with the Resident Manager on work-order status in order to respond to tenant inquiries.Confirms exterminating schedules with Resident Manager and keeps tenants informed of dates of service...Owner Resale requests, Owner Refinancing Requests, Owner Alteration RequestsProcesses Owner Resale and Refinancing requests in a timely manner in accordance with Board requirements.Reviews and coordinates Owner Alteration Requests in conjunction with Board appointed Engineer and present to Board for review and approval. Upon Board approval, tracks and enforces all provisions of the alteration agreement, including but not limited to, Owner Charge backs (damage to common areas, staff charges, elevator operator, pest control), and adherence to design plan.Accounts Receivable Collects cash receipts (check/money orders only for condo owners (master card accepted for rental residents) and maintains accurate up-to-date cash receipts posting on Yardi/RealPage.Processes regular, timely deposits.Assures accurate tenant billing in the Yardi/RealPage system through proper processing of recurrent and non-recurrent charges. Make appropriate billing adjustments according to RMC's Yardi/RealPage procedures.Reviews and confirms accuracy for all Accounts Receivable monthly reports, including: Delinquency, Rent Roll and GPR reports.Creates monthly open items report according to Regional Procedures.Assists with follow up for all legal cases with attorneys. If necessary, appears for court appearances and seeks approval for all stipulations with Condominium Property Manager and Senior District Manager.Accounts Payable Establishes and maintains good vendor relations and accounts in cooperation with the Resident Manager and General ManagerProcesses vendor invoices for timely payment according to RMC operational procedures including petty cash and postage.Maintains up-to-date vendor files on site.Maintains accurate petty cash accounting system and keep adequate funds on hand according to RMC’s operational procedures.Maintains the Accounts Payable system by forwarding all properly coded invoices on a timely basis to the Accounts Payable Department.Ensures that the General Manager prior to purchase or financial obligation has approved all expenditures over the staff limit. KNOWLEDGE AND SKILLS:Five (5) years of administrative or clerical experience, the majority of which must have included organization, coordination and performance of duties at a responsible level.High school graduate or equivalent.Must possess basic knowledge and understanding of building operations.Excellent verbal and written communications skills.Strong multi-tasking capabilities and time management, excellent organizational skills; i.e., filing system and record keeping.Working knowledge and the ability to utilize desktop computers with software packages such as Microsoft Word, Excel, PowerPoint, Outlook and Project. Knowledge of other software programs would be a plus.Ability and commitment to learn new material quickly and upgrade skills.Proven ability to work effectively and professionally within a diverse group and dynamic environmentWORKING CONDITIONSPosition is based in New York.The typical workweek is 40 hours.The majority of the day will be spent using computers and other office equipment#CB Administrative Assistant/Office Manager Infotech Solutions - Woodbridge Township, NJ Nov 03, 2017 - InfoTech Solutions has been providing technical recruiting solutions in the Tri-State area since 1993. The relationships we have with our... more » InfoTech Solutions has been providing technical recruiting solutions in the Tri-State area since 1993. The relationships we have with our clients and candidates have been established over time and we take great pride in our stellar reputation. We have carved out a strong presence in the Tri-State financial IT community and are looking for an Administrative Assistant/Office Manager for our Iselin, NJ (Metropark) office. The Administrative Assistant will provide a broad range of administrative support to enhance and sustain the overall productivity of a busy IT Recruiting firm. Optimal candidates will have experience in Administrative Support and/or Human Resource/Recruiting coordination in a fast paced environment Duties & Responsibilities Provide broad administrative support Accounts Receivable tasks including keeping track of specific invoicing procedures per each client; accurately creating invoices in QuickBooks; receiving payments; entering payments into QuickBooks; and creating deposits in QuickBooks. Accounts Payable tasks including printing checks; reconciling credit card statements in QuickBooks; paying bills; and filing appropriately. Provide general office support; maintain and order office supplies; and compile and communicate office needs for staff. Field incoming phone calls and direct information to the correct point of contact. Additional research & special projects as needed including set-up and installation of new technology including phones, faxes, computers, etc., and data entry. Maintain paper and electronic filing systems. Maintain numerous complex spreadsheets in MS Excel. Coordinate and schedule candidate interviews via Outlook Accurately create new records in database system for new clients and new jobs. Enter and upload candidate information and resumes into our clients’ various online systems. Collect timecards weekly from offsite contractors, sending email reminders etc. New employee onboarding process and paperwork. Contribute to the company by offering ideas and suggestions for improving processes and/or services Excellent interpersonal and communication skills Strong knowledge of Quickbooks Accounts Receivable/Accounts Payable experience. Technology/Computer Savvy Expert proficiency in Microsoft Office (Word, Outlook, and Excel) Experience in Administrative Support in a fast paced environment – Staffing, HR Administration, and/or Recruiting Coordination experience is a plus Good phone skills; able to operate multi-line office telephones; courteous, pleasant, and professional manner over the phone. Able to operate office equipment such as computers, printers, copier, fax machine, etc. Strong attention to detail and accuracy, particularly when under pressure Has clear systems and composure to deal with multiple tasks at once and ensure everything gets done in a timely manner Must be able to perform successfully in a fast-paced environment; Takes initiative, able to work with limited direction and supervision at times Familiarity with applicant tracking systems, recruiting databases, and other candidate placement tools a major plus Fast learner; adaptable and able to multitask and handle change well. Able to shift priorities quickly. Able to work autonomously; ability to be tactful and diplomatic; get things done in a timely manner and handle sensitive and confidential information with the appropriate discretion. Flexible, innovative, creative, and resourceful. InfoTech Solutions is an equal opportunity staffing firm. We will not discriminate and work to provide access to all applicants regardless of age, gender, race, national origin, sexual orientation or disability. Administrative Coordinator Advanced Resources - New York, NY Oct 30, 2017 - An Administrative Coordinator will thrive in a fast-paced sales culture. To be successful in this role an Administrative Coordinator must... more » An Administrative Coordinator will thrive in a fast-paced sales culture. To be successful in this role an Administrative Coordinator must be highly motivated, have strong work ethic and exceptional communication skills. Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Enter visitor's / candidate's names into security log and creating welcome signage Assembling candidate interview packets for new Associate interviews Complete and file I9s ensuring compliance with USCIS regulations Assist in the management and maintenance of Advanced Resource PayPro solutions Client compliance for new starts as assigned by Manager Ensuring completion of on-boarding documents for new associates starting assignments, including tax paperwork through Echosign, and client specific compliance requirements Document Management – AR Master Calendar/Phone List Prepare and submit expense Reports – for Directors Order gifts for SuperStar Awards Print Superstars Certificates and distribute to Directors for delivery Order business cards for all Advanced Group businesses (Chicago Office Assistant Only) Order office supplies Thought Leadership Event Management – including managing the attendance list and preparing name badges Responsible for maintenance and cleanliness of the reception area, kitchen, office & conference spaces Lead contact for building services and office service vendors Insuring timely completion of interview information into ERecruit from Gold Sheets Responsible for maintaining the postage meter and mail distribution, including fed ex services Other administrative duties as assigned by Management Bachelor's degree preferred Minimum of six months business experience Must have excellent problem solving and organizational skills Ability to define problems, collect data, establish facts, and draw valid conclusions Advanced Resources is proud to be an Equal Opportunity Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, ancestry, marital or veteran status.PI99985919
Administrative Assistant POSH Enertainment - Cranford, NJ Nov 07, 2017 - POSH Entertainment is one of the largest DJ companies in the Tri-State area. We need immediate help from an administrative assistant to... more » POSH Entertainment is one of the largest DJ companies in the Tri-State area. We need immediate help from an administrative assistant to handle day to day operations such as answering calls, scheduling meetings and other weekly office tasks. Responsibilities: - Answer and direct incoming phone calls - Schedule appointments and maintain manager's calendar - Plan meetings, handle all logistics and take meeting minutes - Make travel arrangements and manage expense reports - Update and maintain office policies and procedures - Create and distribute emails, communications and letters - Create and maintain reports, forms and spreadsheets - Develop and maintain a Administrative Assistant Page Group - New York City, NY Nov 17, 2017 - Seeking an immediately available candidate to join a leading Financial Services firm as a temporary Admin Assistant. Client Details ... more » Seeking an immediately available candidate to join a leading Financial Services firm as a temporary Admin Assistant. Client Details Leading corporate and investment bank with over 10 years of experience in the New York market is seeking a temporary Administrative Assistant to join the team. Description * Perform AA functions, including, but not limited to: * Monitor collateral, covenants and internal/external deadlines. * Receive, review, and disseminate to stakeholders (i.e. borrowers, lenders and internal departments: BU, Compliance team, Client On-Boarding, Tax Department, Legal Counsel, Audit) documentation from borrowers. * Field and answer requests for information and documentation from stakeholders. * Administrative Assistant Industrial Staffing Service Inc - New York, NY Nov 17, 2017 - Job Description: Potential temp-to-direct Looking for a candidadte that is going to work in the BUYING department. Candidate should... more » Job Description: Potential temp-to-direct Looking for a candidadte that is going to work in the BUYING department. Candidate should have experience: Set up skus, update price books, and input all purchase orders into the purchase order system (SBT). Greet Vendors, Answer Phone, Creates new skus and gtins in merchandise system Inputs all revisions on purchase orders, and send to vendors Assists with input of purchase orders Maintains filing of purchase order revisions Interacts with all merchants Enters all purchase order retail and cost changes in merchandise and price management system Performs other duties as assigned Reception duties, answer phones, greet Administrative Assistant Kforce Inc - New York, NY Nov 15, 2017 - RESPONSIBILITIES: Kforce has a client seeking an Administrative Assistant in New York, NY. Overview: The Administrative Assistant will... more » RESPONSIBILITIES: Kforce has a client seeking an Administrative Assistant in New York, NY. Overview: The Administrative Assistant will help support a team in a fast-paced environment. The ideal candidate must exercise excellent judgment, have exceptional written and verbal communication skills, demonstrate strong customer service and professionalism while owning the work that is provided. The ideal candidate will have extensive experience in PowerPoint presentations and a good eye for formatting and editing policy documents. No job will be seen as too big nor too small and they have to be someone willing to offer assistance when they have additional time. A Administrative Assistant Russell Tobin Associates - New York, NY Nov 14, 2017 - One of our largest clients, a multinational banking institution is seeking a polished and experienced administrative assistant. The ideal... more » One of our largest clients, a multinational banking institution is seeking a polished and experienced administrative assistant. The ideal candidate must be able to thrive in a fast-paced environment and the ability to support high-level executives. Requirements Maintain an ever-changing calendar Provide administrative support in a team environment Travel coordination; both international and domestic Handle high volume of phone calls Schedule meetings and appointments Manage all communication including phone calls and emails Skills & Qualifications Great communication skills; both written and verbal “Can do” attitude Self-starter Exceptional interpersonal skills Strong organizational skills Proficient in Microsoft Office