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Our system has scored these top jobs to be 90% compatible with you!Junior Executive Administrative Assistant Confidential - Matawan, NJ Sep 21, 2017 - Company Description Tata Communications is a USD $3.2 billion (FY13) global communications and enterprise IT service provider... more » Company Description Tata Communications is a USD $3.2 billion (FY13) global communications and enterprise IT service provider that owns and operates the world's most advanced subsea cable network, delivering first-class infrastructure, enterprise solutions and partnerships to carriers and businesses worldwide. Tata Communications is a leading global provider of A New World of Communications.(TM) Join our global team of professionals and specialists in bringing solutions to life for customers worldwide. The Junior Executive Administrative Assistant will support the CEO of the Global Service Provider Group. This position will provide direct administrative support that involves preparing reports and presentations, scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips and calendar management. This position must be able to handle multiple tasks in a fast paced professional work environment that demands excellent problem solving, organizational, and communication skills while maintaining confidentiality at all times. Responsibilities: Provide day-to-day administrative support which includes the preparation and routing of documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports. Monitors and prioritizes executive email, highlights actions and routinely authors responses. Schedules appointments and controls executive calendar. Active participation in decisions affecting executive's and/or department's schedule/priorities. Schedules group meetings, off-site events and travel reservations. Works on special projects as requested. May act as back up in absence of other Executive Admins. Ability to exercise independent decision-making, the exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position. Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information. Qualifications: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment Education and Experience Requirements Bachelor's degree required 3+ years of experience supporting C-Level Executives, preferably in a telecom or professional services organization Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) . Administrative Assistant Wachtell Lipton Rosen and Katz - New York, NY Sep 16, 2017 - Summary: Responsible for providing logistical and administrative support to attorneys as required. Ideal candidate is highly organized,... more » Summary: Responsible for providing logistical and administrative support to attorneys as required. Ideal candidate is highly organized, detail-oriented, a college graduate, with exemplary oral and written communication skills, with the ability to conduct preliminary research, create presentations and display a calm professional demeanor at all times. Essential Duties and Responsibilities: Ability to conduct research on legal and financial topics. Ability to create letters, memos, presentations and spreadsheets utilizing Microsoft Word, PowerPoint and Excel. Screen telephone calls and deliver accurate telephone messages in a timely manner. Establish and maintain calendar and reminder systems, including manage deadlines, schedule meetings and appointments and make travel arrangements. Greet clients and visitors; maintain good relations with clients; observe confidentiality of attorney-client relationship. Knowledge, Skills, and Abilities Required: Thrives in a fast-paced high pressure environment. Maintains a calm demeanor at all times. Works independently, taking ownership of administrative tasks. Multi-tasks and manages competing priorities, ensuring a seamless follow-through of all requests. Possesses excellent interpersonal skills and command of the English language in order to communicate effectively. Understands computer equipment and software necessary to prepare and edit documents. Education and Experience: Bachelor?s Degree required Working Conditions: Normal office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. SDL2017 Administrative Analyst City National Corporation - New York, NY Sep 16, 2017 - City National Rochdale is an established, dynamic investment management firm located in Midtown Manhattan with regional offices across... more » City National Rochdale is an established, dynamic investment management firm located in Midtown Manhattan with regional offices across the country. We invest globally for a nationwide client base of high net worth individuals. Our focus is on sound investment advice and superior service to satisfy our client relationships. Responsibilities * Creating, editing and maintaining all forms for the company. * Composing and mailing letters using mail merge templates. * Managing large mailing jobs efficiently including printing and binding. * Scanning and electronically attaching documents. * Receiving, disseminating and tracking daily mail received . * Organizing, maintaining and filing required records for compliance. * Downloading and analyzing transactions for research and marketing purposes. * Coordinating department meetings, taking notes, and status requests. Qualifications * *Bachelor's Degree. * *Minimum 3 years of administrative experience, preferably in the financial services industry. * Excellent command of the English language and strong compositional skills. * Good organizational habits and time management skills. * Working knowledge and experience in MS Word, Excel, PowerPoint and Adobe Acrobat. * Experience in complex tables and mail merge coding in Word as well as creating form fields in Acrobat. * Basic knowledge of Outlook and HTML (preferred). * Is articulate, detail-oriented and self-motivated. * Can handle multiple tasks simultaneously in a fast-paced work environment. * Represents basic qualifications of the position. To be considered for this position you must at least meet the basic qualifications. City National Bank is an Equal Opportunity Employer -- Minorities/Females/Individuals with Disabilities/Veterans. Note: This preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Note: Candidates should be advised that City National Bank does not pay interviewee travel expenses or relocation expenses for candidates who are hired unless previously agreed. * LI-KB1 Equal Opportunity EmplSDL2017
Administrative/Clerical Support New Jersey Institute of Technology - Newark, NJ Sep 20, 2017 - 1.Provide additional front desk coverage and administrative support which includes greeting and orienting recruiters, maintaining... more » 1.Provide additional front desk coverage and administrative support which includes greeting and orienting recruiters, maintaining employer recruiting lounge area, monitoring On-Campus Interview (OCI) schedules throughout the day, contacting students directly if late for interviews. 2.Continue to be our primary source for job entry. 3.Assist in the creation of OCI schedules, OCI packets and general employer packets, maintenance and periodic inventory of employer development promotion materials, order new flyers as needed when low. 4.Run CDSlink career fair, co-op activity, and other reports on a weekly or as needed basis. 5.Perform simple web and bulletin board updates on OCI scheduled companies and info sessions. 6.Update CDSlink outdated contacts with input from MIS Manager and ED Team. 7.Update RPP contacts and codes in CDSlink, run RPP I &II participation excel spreadsheets. 8.Manage the returned Career Fair postcards, research updated addresses and correct in database. 9.Assist in recording recruiter results that come directly from recruiters, look up intern & co-op student majors, calls to organizations if needed, distribute results to career advisors if needed. 10.Manage RSVP's of employers for CDS events, including Resume Day, Practice Interviews, and other various workshops as needed. 11.Input reservations for SST & ED meetings at campus venues.SDL2017 Project - Senior Administrative Associate Public Service Enterprise Group - Newark, NJ Sep 20, 2017 - Requisition ID: 38042 Job Function/Category: Administrative Support Employment Type: Non-Exempt Full Time This is an exciting time to... more » Requisition ID: 38042 Job Function/Category: Administrative Support Employment Type: Non-Exempt Full Time This is an exciting time to be joining PSEG. Our commitments, which include safety, integrity, customer focus, and diversity & inclusion, are the fabric of our culture and help drive the success of our business. We are fortunate to have an outstanding workforce of diverse and highly skilled talent who move us forward in our operational excellence journey. PSEG has more than 12,000 employees who are dedicated to the communities we serve and embody our vision: People providing Safe, Reliable, Economic and Greener Energy This is a "Project" position designed to support project work for a limited duration. While the exact duration of the project is yet to be determined, we currently anticipate a period of 3-5 years based on business needs at the present time following which you will separate from the Company. It is important for you to understand that this period may be shortened based on business needs in the future at which point you will separate from the Company. It is also important for you to understand that this employment is of a limited duration and that you will not be entitled to separation benefits under any PSEG plan at the time you separate from the Company. Director Level approval and waiver will be required for you to bid on other PSEG opportunities within the first 3 years of assignment. From year 4 through the end of your assignment, Director level approval and waiver will not be required. If your assignment ends prior to the anticipated timeframe based on business needs, you will be allowed to bid on other PSEG opportunities without Director level approval from the time you are notified your assignment will be ending through the end date of the assignment. Perform a wide variety of administrative duties for the Director and direct reports. Primary responsibilities include working with issues that are often sensitive and confidential in nature; compose correspondence; screen incoming correspondence/calls, assign action items as appropriate, and track work assignments to ensure timely completion; maintenance of personnel files, confidential correspondence; maintenance of calendars, itineraries, schedules and maintaining vacation schedules. * Candidate must foster an inclusive work environment and respect all aspects of diversity * Successful candidate must demonstrate and value differences in others' strengths, perspectives, approaches, and personal choices. * As an employee of (PSE&G or PSEG LI), you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations. * PSEG is proud to be an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Specific Duties include: Perform secretarial, clerical and administrative duties such as typing, filing, maintaining appointments, and making travel and conference arrangements. Prepare correspondence, maintain records, create and maintain charts, graphics, spreadsheets and databases for the department. Respond to a wide variety of requests by researching information and conducting some analysis. Manage and route calls and incoming correspondence for proper resolution and handling. Maintain and apply working knowledge of PSEG Standards for Business Controls and meet management's expectations for effective internal business controls. Essential: * High School Diploma or equivalent. * Two years administrative / secretarial related experience. * Demonstrated proficiency in computer applications, including Microsoft Office products with emphasis on Word and Power Point, and Internet based applications. * Demonstrated ability to work independently; meet deadlines and work under pressure. * High degree of filing and organizational capability; must be able to work in a fast paced environment, handling a large volume of work quickly and accurately. * Must be highly client focused, possess excellent oral and written communication skills, have ability to work independently, meet deadlines, and interact with associates at all level. * The successful candidate will be working autonomously much of the time and as such, a high degree of professionalism, responsibility and accountability are required. Desired: * SAP experience (CATS, HR). * Experience working in a legislative environment. PSEG 1000 As an employee of PSE&G or PSEG Long Island, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations. This site (http://www.pseg.com) is strictly for candidates who are not currently PSEG employees. PSEG employees must apply for jobs internally through empower which can be accessed through the mypseg homepage by clicking on the employee center tab, then under the empower header, choose careers. Business needs may cause PSEG to cancel or delay filling position at any time during the selection process Public Service Enterprise Group (PSEG) is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legal protected characteristic. Legally protected characteristics included, race, color, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals. Housing, transportation, Immigration Support will not be provided in association with these positions now or in the future. Need to request an accommodation? If you have a disability and need assistance submitting your resume, applying for a position or registering for a test, please call 973-430-3845. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved hiring decision Nearest Major Market: Newark Nearest Secondary Market: New York City Job Segment: ERP, SAP, TechnologySDL2017 Non-Officer - Administrative Assistant BNP Paribas - Jersey City, NJ Sep 17, 2017 - Business Overview: Support the day-to-day activities of one or more senior Finance & Tax Department Executives. In addition, provide... more » Business Overview: Support the day-to-day activities of one or more senior Finance & Tax Department Executives. In addition, provide support to several groups within the Finance & Tax Department. Participates as a member of the Administrative Support staff for department wide activities including meeting planning, coordination of visiting guest's activities, and other general responsibilities. Responsibilities: Executive support Provide executive support to the heads of CIB Financial & Tax Chief Operating Officer and Accounting Control. * Organization and scheduling of senior executives calendars and appointments. * Coordination of travel arrangements, including airfare, hotel and car service. * Completion of travel and expenses statements for monthly corporate expenditures. * Management of incoming and outgoing phone calls and communications (fax, e-mail, correspondence). * Creation, editing and preparation of letters, spreadsheets, charts and presentations. * Completion of any reasonable projects or tasks, as requested by supervisor or manager. * Prepare and provide general support to certain visitors/consultants. * Prepare expense reports and monitor invoice validation and payment. * Prepare of IT access administration requests. * Coordinate when required IT support and assistance for video conference meetings. Office Administration: As a member of the Administrative Support staff: * Preparation and coordination of departmental meetings and events. * Coordinate travel, meeting and other arrangements. * Ordering, replenishment, arrangement and distribution of departmental supplies. * Maintenance of departmental records using methods of filing, storage, archiving, and retrieval. * Sorting, screening, organization and delivery of departmental mail and packages. * Modification and distribution of departmental reports. Systems: The staff member will make use of several application systems used in house including: * MS Office suite & Outlook * Coupa ? Supplies and IT procurement * Concur Travel and Expense ? Travel scheduling and expense reporting * My IT ? Request management tool for IT security activities * Tom Net and Clock Net ? Staff attendance and work hours tracking * FedEx Online ? Express mail labeling and postage * Cornerstone Records Management Minimum Required Qualifications: * Prior experience as an Administrative Assistant ? at least 4 ? 7 years of relevant industry experience * Effective communication both verbally and non-verbally, with co-workers and all levels of management, utilizing tact and confidentiality. * Proficient in Outlook email and calendar tools. * Solid user skills in Microsoft Office applications (Word, Excel, PowerPoint). * Ability to prioritize multiple tasks. * Flexible and positive approach towards new projects and challenges. Preferred Qualifications: * Bachelor's degree from an accredited university FINRA Registrations Required: * Not Applicable BNPPRSRSDL2017 Corporate - Executive Administrative Assistant JPMorgan Chase - Jersey City, NJ Sep 17, 2017 - We are seeking an Executive Administrative Assistant to strategically support the business with a variety of administrative tasks. The... more » We are seeking an Executive Administrative Assistant to strategically support the business with a variety of administrative tasks. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. This candidate must be driven by a first class goal to make a substantial and valuable impact to the firm. This individual will work behind the scenes to seamlessly execute on all deliverables. The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. + Maintain complex and detailed calendars ? Screen incoming calls and determine the level of priority while using caution in dispensing information ? Responsible for the coordination and logistics of both internal and external meetings ? Arrange and coordinate complicated domestic and international travel ? Organize all aspects for offsite conferences and external events; including catering and transportation ? Expense Management ? Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Subject matter experts for policies and procedures ? Assist with staff onboarding and off boarding which includes requesting equipment setup and system access ? Produce high quality emails and messages to individuals at all levels of the organization ? Maintain current organizational charts and Executive Bio?s for the Segment/Region Head ? Handle regular activities without prompting, and advise in advance with issues or delays ? Assist in editing spreadsheets and presentations including printing and binding for client meetings ? Work cooperatively with administrative assistants team, in positive partnership to back up each other smoothly ? Strong interpersonal, written, and oral communication skills ? Strong proficiency in Microsoft Office Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint) + Exhibits increased proficiency in duties and expanded knowledge and application of software packages + Knowledge of general office procedures (e.g., filing, correspondence, scheduling) + Ability to adapt procedures, processes and techniques to the completion of assignments + Effective interpersonal skills + Superior oral and written communication skills + Excellent telephone etiquette + Advanced ability to organize + Tact and good judgment in confidential situations and proven experience interacting with senior management + At least three years of secretarial experience and meeting coordination JPMorgan Chase is an Equal Opportunity and Affirmative Action Employer, M/F/D/V JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran. Senior Administrative Associate The Rippel Foundation - Morristown, NJ Sep 19, 2017 - We are The Rippel Foundation & ReThink Health. The Fannie E. Rippel Foundation was founded in 1953 to support innovations in health and... more » We are The Rippel Foundation & ReThink Health. The Fannie E. Rippel Foundation was founded in 1953 to support innovations in health and health care. Today, the Foundation is working toward transformative system-wide changes by catalyzing changemakers to reimagine and redesign the systems that can make our population healthier; ensure access to high quality and affordable care; improve equity across our populations; and increase the productivity of our economy. Through our flagship initiative, ReThink Health, we help leaders identify and overcome barriers to reform at a regional level, with the ultimate vision that all systems affecting health should be designed, led, and financed in ways that foster healthy people and thriving communities. Leveraging resources from the Rippel Foundation, the, the Robert Wood Johnson Foundation,Telligen/CMS, regional coalitions, and many others, we have developed a large and intentionally diverse project portfolio to support our mission. At the center of our approach are the Pathway for Transforming Regional Health and the ReThink Health Dynamics Model, both of which help us?and the leaders we work with?frame what can be accomplished and determine how to get there. As a committed learning organization, we do not profess to have all the answers. We continuously learn from and collaborate with others to envision, prototype, and test solutions. Capturing, sharing, and applying our learning internally and with others in the field, as well as evaluating the impact of our efforts, are core components of our work. As such, we are constantly evolving and changing, pushing the limits of our own learning and of the field to ultimately shift the norms and standards that drive critical decisions at the local, state, and national level. Our team includes more than 40 highly skilled staff and contractors who work from our headquarters office in Morristown, New Jersey; our program office in Cambridge, Massachusetts; and from sites around the country. We are looking for . . . The Rippel Foundation is seeking an experienced, dynamic, and astute Senior Administrative Associate to join the Morristown headquarters. This is a new role and an exceptional opportunity for an enterprising individual to grow with the organization. This role requires excellent administrative, and organizational skills, as well as an affinity for a fast-paced, intellectually challenging and value-driven environment. As the Senior Administrative Associate, you will be expected to handle a wide range of administrative tasks. To succeed, you must be well organized, flexible, and enjoy the challenges that come with supporting multiple functions and people. You must be a strong team player and have the ability to interact with staff at all levels in a continuously developing environment. You will also need to demonstrate independent thinking abilities, interpersonal and problem-solving skills, independent initiative, excellent written and verbal communication skills, and impeccable attention to detail. You will be a key member of the administrative team in the Morristown office and also provide general support to our Cambridge, MA office and remote team members, as necessary. Your responsibilities will include a wide range of activities including executive scheduling and meeting planning, Human Resources and Information Technology support, Board and Committee support, general administrative tasks, and special projects as they arise. Responsibilities Executive and Board Support * Schedule and coordinate meetings on behalf of the CEO and for other executives, as necessary. * Plan and execute all travel for executive staff and manage the CEO's calendar and phone meeting requests. * Help brief and prepare CEO and other executives for meetings as needed, assisting with agendas and follow up. * Support Board meetings, Committees and special projects. * Maintain Board books, minutes and files. Support all Board travel arrangements, meeting logistics, lodging, etc. * Participate in or lead special projects as needed. HR, IT and Administrative Support * Help manage and coordinate organization wide meetings and coordinate New Jersey based events. * Help support details and logistics for events, parties, celebrations. Coordinate activities with the Cambridge, MA office and be the primary liaison between the two staff groups. * Coordinate and support Human Resource needs with onsite interviews, emails, and other recruiting needs. Play a lead role in on-boarding new staff. * Coordinate and execute all Morristown staff meetings. Maintain notes, and assure necessary follow up, coordinating with the Director of Finance and Administration and others. * Provide IT support including meeting set up, testing of technology solutions in advance as well as other tasks as needed. Provide Level 1 IT support to staff and consultants as needed. * Act as the first point of contact for Rippel and ReThink Health by greeting visitors, answering phone calls, and handling services with vendors. * Facilitate the smooth operation of the Morristown office by maintaining appropriate policies, ensuring the proper functioning of office equipment, distributing mail, arranging for needed supplies and food, maintaining the kitchen, and performing other administrative tasks as needed. * Other duties as assigned. Team Member * Participate in internal meetings, including one to two meetings per year in Cambridge, MA, and be a fully involved and contributing member of the team and the larger organization. Qualifications As the Senior Administrative Associate, you must have strong verbal and written communications skills and evidence of ability to initiate. You must be committed to the Rippel Foundation and ReThink Health's goals and strategies and able to forge a strong partnership with the team members to ensure all responsibilities are met with the highest standards of quality. You must be highly flexible, organized, and have the ability to solve problems. You must be comfortable and confident in being the principal point of contact for all Morristown office needs. You must be able to meet deadlines with flexibility and good humor. * Bachelor's Degree. * Minimum 5 to 8 years of administrative and/or programmatic work experience in a collaborative and innovative environment. * Ability to convey essential information clearly and succinctly, excellent communication skills, both oral and written, and strong interpersonal skills. * Ability to prioritize conflicting needs and handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. * Ability to work independently, anticipate needs, seek clarification, and surface areas requiring attention and improvement. * Experience coordinating and managing large, complex projects with teams responsible for a multifaceted effort. * Ability to work on many projects as once and to quickly adapt to changes in direction. * High level of proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word as well as Zoom, Webex, Dropbox and other document, meeting and communications software. Additional Information The Senior Administrative Associate will report to the Director of Finance and Administration and work closely with the CEO and several Directors and other team members. Desired start date is as soon as possible. Salary range is commensurate with experience. The Rippel Foundation offers flexible working arrangements and a cafeteria style benefits package that includes health, dental, vision and life insurance, 401k, commuter benefits, parking, flexible spending accounts and more. The Rippel Foundation is committed to a diverse workplace. We offer all candidates equal opportunity for employment and advancement based on their ability and without regard to race, color, religion, national origin, age, sex (including gender identity/presentation and sexual orientation), pregnancy, citizenship status, familial status (including marital, civil union, or domestic partnership status), disability, veteran status, genetic information, or other classification or characteristics protected by federal, state, or local law. All employment decisions will be made on a nondiscriminatory basis so as to further the principle of equal employment opportunity.SDL2017