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Our system has scored these top jobs to be 86% compatible with you!Administrative Associate Chemonics - Arlington, VA Jan 14, 2017 - General SummaryThe Administrative Associate supports the day to day activities of the task order leadership on the USAID Global Health... more » General SummaryThe Administrative Associate supports the day to day activities of the task order leadership on the USAID Global Health Supply Chain Program Procurement and Supply Management (GHSC-PSM) project. The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID procures health commodities, provides technical assistance to improve partner countries’ management of supply chains, and collaborates with key international stakeholders to support global health initiatives. GHSC - PSM is a multi-billion dollar USAID funded objective. The project consolidates the previous procurement and assistance components of the Supply Chain Management System (SCMS) and Deliver programs and is the primary vehicle through which USAID will procure lifesaving commodities to partner countries. Supporting key global health initiatives in HIV/AIDS, malaria, reproductive health, maternal and child health and zika, the project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities.Chemonics employees on the project will be presented with a unique opportunity to contribute to the largest global procurement effort in the history of international development funded initiatives, thereby directly impacting the livelihoods and health of the populations most affected. Chemonics hires will work within a dynamic team environment surrounded by thought leaders with expertise in global health and supply chain best practices. We are looking for individuals who seek opportunities to grow their career while contributing valuable inputs within an employee owned organization.Principal Duties and ResponsibilitiesReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supports key leadership in the day to day coordination of meetings and events, calendaring, and email correspondence Facilitates event coordination activities including arranging catering, reserving conference rooms, and liaising with IT to ensure proper technical set up of venues Provides daily calendar management support activities for assigned leadership teams Drafts, manages, and distributes note taken during meetings, ensuring accuracy of communications for record keeping purposes Coordinates meetings with visitors including providing directions, metro maps and following up with additional information as needed Welcomes participants to events including assisting with signing guests into security and escorting them to meeting space and/or venues Responds to and carries out ad hoc IT requests during meetings, including printing requests and establishing IT connections Answers IT related technical questions including use of Share Point; resolves technical questions related to internal IT systems or software Liaises with internal points of contact with the organization to best answer resource related questions Serves as main point of contact for booking travel arrangements, referencing current internal policies Compiles, organizes, and submits expense reports on behalf of task order directorate staff Updates the organizational chart for specific PSM Directors, as assigned Expands professional and technical knowledge through a variety of training resources. Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations Performs other duties and responsibilities as requiredQualificationsTo perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties. Minimum 3 years experience in an administrative support role; previous experience in a professional office environment required Prior work experience in international development with knowledge of USAID or similar donors preferred History of organizing and managing multiple projects simultaneously; strong attention to detail with impeccable follow up skills Demonstrated resourcefulness and initiative responding to technology related requests involving multiple internal and/or external stakeholders Ability to work effectively both independently and as part of a team Strong knowledge of Microsoft Office applications; familiarity with Share Point preferred Willingness and ability to travel for meetings and event coordination activities between the Washington, DC and Crystal City (Arlington), VA offices Demonstrated honesty, integrity, commitment to excellence, and strong work ethic Ability to travel and work abroad a minimum of 4-8 weeks per year; experience living or conducting volunteer work in developing countries preferred Application InstructionsApply through our Career Center at: https://www1.apply2jobs.com/Chemonics/ProfExt/index.cfm?fuseaction=mExternal.SearchJobsNo telephone inquiries, please. Finalists will be contacted.Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Executive Administrative Assistant Leidos - RESTON, VA Jan 14, 2017 - Description: Leidos has a career opportunity for an Executive Administrative Assistant to support the Executive Vice President for... more » Description: Leidos has a career opportunity for an Executive Administrative Assistant to support the Executive Vice President for Strategy in Reston, VA. JOB RESPONSIBILITIES: * The position is responsible for providing analytical and specialized support to relieve, assist, and, in delegated matters, act on behalf of senior and executive management. * This position is responsible for a broad range of program administrative tasks for senior and executive level management. * Exercise judgment, initiative and tact, make administrative decisions and take action on behalf of management with knowledge of the organization's policies and personnel and in accordance with established guidelines, procedures and policies. * Acts as primary liaison with Strategy organization, Corporate level administration and various support functions (i.e., Finance, Human Resources, Contracts, Procurement, Security and Facilities). * Responsible for coordinating the implementation of Strategy administrative procedures and programs pertaining to administrative specialties. * Performing a variety of clerical, technical, and administrative duties (travel, prepare authorizations/vouchers, review/approve foreign travel), calendars (maintain Director's calendar), correspondence (create/prepare/proof/track all correspondence packages) organization charts/telephone lists in support of the administrative functions of the office * Prioritizes and carries out special projects and complex assignments. * Exercises frequent judgment, initiative, diplomacy and tact and ensures the confidentiality of company matters. * Makes administrative decisions and takes action on behalf of the Strategy organization and other senior functional staff as requested. * Responsibilities include screening phone calls, receiving visitors, making travel and meeting arrangements for staff personnel, preparing reports, editing official documentation; providing in-processing briefings to new contract employees; maintaining spreadsheets on costs; maintaining records and contact information; outreach with counterparts in other organizations, participating in classified briefings, maintaining confidential information. * Also assists with the coordination of Strategy activities and coordinating administrative functions amongst the administrative staff. Qualifications: BASIC REQUIRED EXPERIENCE: * Bachelor's degree in Business Administration (or related field) or equivalent experience and 5+ years of specialized administrative support experience of an increasingly responsible nature at a senior level. * Strong skills in MS Office; in particular SharePoint, Word, Excel, PowerPoint, and Outlook * Must be dependable and reliable. * Must be flexible to changing priorities. ADDITIONAL PREFERRED QUALIFICATIONS: * Active Secret clearance is preferred. Leidos Overview: Leidos is a global science and technology solutions leader working to solve the world's toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company's 33,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported pro forma annual revenues of approximately $10 billion for the fiscal year ended January 1, 2016 after giving effect to the recently completed combination of Leidos with Lockheed Martin's Information Systems & Global Solutions business (IS&GS). For more information, visit www.Leidos.com. The company's diverse employees support vital missions for government and commercial customers. Qualified women, minorities, individuals with disabilities and protected veterans are encouraged to apply. Leidos is an Equal Opportunity Employer. Regional Administrative Assistant ADP - Rockville, MD Jan 14, 2017 - Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader... more » Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge. ADP is hiring an Administrative Support II professional. In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes across select areas of our business. We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility. RESPONSIBILITIES: * Perform clerical, administrative and office duties of a responsible and confidential nature * Route and answer correspondence * Independently establish, organize and maintain files and initiate follow up as needed * Compile, analyze and summarize statistics and information * Communicate new policies and procedures to the department and coordinate the gathering of information as directed, * Create formulas/formats of moderate complexity and determine hardware/software requirements * May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports * Follow standardized formats and established internal procedures * Organize correspondence and email; respond to requests for information * Coordinate activities between departments and outside parties * Provide support to other members of management and department as requested QUALIFICATIONS REQUIRED: * High School diploma or equivalent education/experience * Minimum of 2 years of administrative support experience in a similar environment QUALIFICATIONS -Very familiar with Excel, Powerpoint, Outlook -Self motivated -Computer literacy -Strong team focus, self-motivation and flexibility. -Strong verbal and written communication skills -Ability to handle multiple tasks simultaneously EDUCATION AND EXPERIENCE: Prior administrative experience Benefits to a Career at ADP: At ADP, our associates are the key to our success! At ADP you will enjoy a vibrant and diverse organization with exceptional leadership committed to providing every associate with career building opportunities. Our environment is fast paced and dynamic with work/life initiatives that allow for individual goals to be realized. ADP offers excellent benefits effective first day of employment! Some benefits include: * Medical/Dental/Vision(first day)* Pension Plan * Company Matched 401K * Stock Purchase Plan * Vacation * Personal Days * Holidays * Tuition Reimbursement * Corporate Discounts * Employee Assistance Program * Employee Referral Bonus About ADP: We power organizations with insightful solutions that drive business success. Consistently named one of the "Most Admired Companies" by FORTUNE® Magazine, and recognized by Forbes® as one of "The World's Most Innovative Companies," ADP has over a half-million clients around the globe and 60+ years of experience as a world-wide leader of business outsourcing solutions. ADP is an Equal Opportunity Employer; Minorities/Women/Veterans/Disabled. ADP believes that diversity leads to strength. PPC
Administrative Assistant Cassaday & Company, Inc. - McLean, VA Jan 17, 2017 - Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and... more » Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and coordinate internal meetings, conference calls, and training sessions, to include relevant conference room arrangements, catering and A/V requirements.Coordinate any external meeting arrangements including travel details and seminar registrations.Prepare agendas and minutes for meetings, and transcription of notes as requested.Interface with staff and vendors and respond to their needs in a timely and professional manner.Make arrangements for any outside events, which do not fall under the responsibility of the Marketing Department.Manage multiple tasks and maintain ability to juggle competing priorities through organization and prioritization of work.Assist with various projects as requested and provide cross-coverage assistance within the Operations department.Provide additional administrative support for the Chief Executive Officer and the Chief Operating Officer.Provide back up to the receptionist by answering rollover calls and covering the reception area when needed. Operations:Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.Report maintenance and facilities issues. Work with property management as necessary.Evaluate operational protocols and provide recommendation for improvementCollaboration with HR and Accounting Staff when necessary.Education, Qualifications, and Skills Excellent oral, written and interpersonal skills; strong work ethic, client service orientation, job commitment, initiative and attention to detail.Maintain professional demeanor due to regular interaction with senior leadership and clientele.The ability to work with all levels of management and anticipate support requirements are critical skills needed to be successful in this role.Ability to exercise independent judgment with minimal supervision and maintain a high degree of confidentiality with regard to organizational and personnel matters.Strong organizational and computer skills, with intermediate level proficiency in Word and Excel applications.Preferred candidates will have demonstrated skills in all areas and be willing to take on additional responsibilities as needed. Company DescriptionAn independent investment advisory and financial planning firm located in Northern Virginia is looking to expand. Our firm is on the Barron's list of top 100 advisors in the nation, has been recognized as a top financial advisor in Virginia and is nationally recognized as a leader in the industry. We are perennial winners of Best Places to Work and Great Places to Work Awards and one of the fastest growing small companies in the US. The firm manages or supervises over $1.8 billion for more than 1300 households and businesses. We currently have over 40 employees and are continuing to add personnel. Administrative Assistant ROCS - Fairfax, VA Jan 13, 2017 - Job DescriptionAdministrative AssistantFalls Church, VA8:30 a.m. to 5 p.m$13-15/hrThis contract position supports a government client and... more » Job DescriptionAdministrative AssistantFalls Church, VA8:30 a.m. to 5 p.m$13-15/hrThis contract position supports a government client and duties include data entry, working in a call center to answer questions, and providing general administrative assistance to the team.Job Requirements:Bachelors DegreeUS Citizen and able to obtain a security clearanceMust have valid drivers’ license and car to complete mail runsMust have strong customer service skillsMust demonstrate understanding of records management and data entryDetail orientedWork well individually or as part of a teamHighly OrganizedWillingness to learnStrong interpersonal phone skillsDuties and Responsibilities include but not limited to:Organizes and prioritizes information and calls in a call center environment. Answers phones and takes messages or fields/answers all routine and non-routine questions.Enters applicant and medical data by inputting information into a database.Works in cooperation with other staff members to cover phones in the call center to ensure performance standards are met.Works independently and within a team on special nonrecurring and ongoing projects to include processing applications.Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.Prepares outgoing mail in accordance with quality standards.Completes mail runs to the client site in Washington, DC. Administrative Assistant Armedia LLC - Vienna Jan 18, 2017 - Armedia is a CMMI Level 3 systems integrator providing Document Management, Electronic Case Management and Records Management on... more » Armedia is a CMMI Level 3 systems integrator providing Document Management, Electronic Case Management and Records Management on platforms including Alfresco, Drupal, EMC Documentum, IBM FileNet, Microsoft SharePoint, and Oracle UCM. Armedia has excellent quals and we employ certified professionals on the various platforms. The majority of our staff of professionals possess government clearances. We are an employee owned firm that has grown organically since early 2002. We have two offices -- Atlanta, GA (headquarters) and Vienna, VA. We take pride in being highly competent consultants that deliver on time and within budget. The Vienna location is focused on the Federal community in the Washington D.C. metro area. If you are interested in joining a highly technical, award winning and growing organization that is founded on integrity and focused on delivery of services as well as products, please submit your resume for consideration. Please do not call. We are an equal opportunity employer. ResponsibilitiesDraft, process, catalog, file, and maintain the correspondence, messages and other documentation. Correspondence includes military and civilian letters, internal and external memorandums, enclosures, endorsements, transmittal letters, award recommendations, minutes of meetings, talking papers, background papers, fact sheets, point papers, and briefing papers. Sub-tasks shall include: word processing, typing, editing, classification marking, preparing envelopes, annotating writer information; assembling completed correspondence and documents for review, approval and signature; making copies; retaining office copies, and placing office copies in official files. Sub-tasks shall also include preparing unclassified and classified mail, and packages for mail/distribution/courier.Give briefings and demonstrations to both technical and nontechnical audiences on test and evaluation efforts and conceptsMaintain up-to-date administrative and or operational databases. Sub-tasks shall include providing timely input and changes to keep data current.Maintain administrative training records, files and forms control.As assigned, maintain, coordinate, and update the calendars, schedule all meetings, ensure required personnel are informed of their scheduled meetings, and ensure the appropriate visual aids are available to them for review prior to the meetingAs assigned, maintain, update, and distribute alert rosters, phone charts, and organizational diagrams. Skills/QualificationsMinimum of three (3) years direct experience working as a staff officer or administrative assistant.Minimum of three (3) years experience working in a software development or software engineering effort or environment.Working knowledge of productivity and scheduling softwareProven ability to work independently and under tight timelines.Ability to convey information effectively and concisely to a wide range of audiencesIt would be nice to have a working knowledge of Computer Forensics and related systems, processing, and applications.Requires TS/SCI Security Clearance. Candidates need to have an active Secret and clearable for TS/SCI to be consideredadministrative assistant, software development enviroment, scheduling software, forensic, ADMINISTRATIVE ASSISTANT Thompson Hospitality - Reston, VA Jan 11, 2017 - Job requires scheduling, making travel arrangements, organizing expenses, daily more » Job requires scheduling, making travel arrangements, organizing expenses, daily Administrative Assistant ManTech International Corporation - Chantilly, VA Jan 18, 2017 - Group: MCISClearance Level Needed: ... more » Group: MCISClearance Level Needed: TS/SCIShift: DayCategory: Administrative Services Become an integral part of a diverse team that leads the world in Mission, Cyber, and Technology Solutions. At ManTech International Corporation, you will help protect our national security while working on innovative projects that offer opportunities for advancement.In this role you will serve as an Administrative Assistant providing administrative support to the National Reconnaissance Office. Responsibilities Include: • Maintain a schedule of appointments fora manager or office • Answer telephone calls, direct calls and take messages • Greet and escort visitors • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents • Arrange for the delivery of outgoing mail/packages with the mailroom • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office • Draft, proofread, edit and coordinate correspondence • Perform research and retrieve information from databases and other resources • Maintain tracking records and filing systems; archive files • Maintain, update and serve as focal point for databases or spreadsheets • Assist in planning, scheduling,organizing, and execution of meetings, events, conferences, and off-sites • Participate in meetings and events: may serve as recorder and may present position-related information • Prepare access rosters and request security clearance transfers • Assist in ordering supplies/equipment and arranging for office equipment repairs • Perform administrative back up support for other offices Skill Set • Detail-orientated • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience • Ability to participate productively as a contributing member in a team environment • Strong interpersonal skills • Ability to be discreet and maintain confidentiality • Proficient in the use of Microsoft Office and standard computer applications • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly Requirements: Thorough understanding of administrative processes. Must be very responsive to tasking and able to work well independently and in groups. Active TS//SCI with CI Poly security clearance is required to be considered for the opportunity. High School Diploma or GED equivalent and 5 to 7 yrs of relevant experience (NRO, IC, then DoD work experience is desired in order of preference).Security Requirements: Position requires active TS/SCI clearance and polygraph.Keywords: Administrative, Assistant, Calendar ManagementRequires High School diploma or equivalent, and five to six years of related experience.