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Our system has scored these top jobs to be 86% compatible with you!Administrative Receptionist Glocap - New York, NY Jul 17, 2017 - Job DescriptionCompany: Hedge FundPosition: Natively fluent Mandarin Speaking Administrative Receptionist Location: New York, NY Hours:... more » Job DescriptionCompany: Hedge FundPosition: Natively fluent Mandarin Speaking Administrative Receptionist Location: New York, NY Hours: 9am-6pm Salary: $50-65k Depending on Experience + Benefits + Bonus Bachelor's Degree Required: PreferredOur client, a New York-based hedge fund that specializes in equity investments in China is seeking a natively fluent Mandarin Speaking Administrative Receptionist. This person must know how to speak, read, write and type in Mandarin and willing to sit at the front. The ideal candidate will have a minimum of 0-5 years of experience in an administrative support role and be proactive, energetic, and highly professional!Responsibilities of the Receptionist:- Answer, screen and transfer incoming phone calls- Greet guests and manage conference room schedule- Assist analysts on research data entries- Assist with personal items for the Partner- Order office and kitchen supplies- Assist with scanning, copying and distribution of documents- Assist with filing and organizational projects- Responsible for shipping and messenger services- Make lunch and dinner reservations- Coordinate travel arrangementsRequirements of the Receptionist:- Bilingual (English/Mandarin)- Candidate must be natively fluent in Mandarin - Bachelor's Degree highly preferred- Highly organized with excellent attention to detail- Exceptional time-management, planning, and administrative skills- Ability to perform in a busy, multi-tasking work environment- Excellent written and verbal communication skills- Excellent customer service skills- Excellent analytical and problem solving skills- Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)- Demonstrated ability to work independently and as a team- Verification of identity, education, prior employment, and references may be required. Company DescriptionGlocap Search is a premier search firm dedicated to serving the specialized recruiting needs of clients in various industries. We partner with select private equity funds, hedge funds, investment banks, fund of funds, consulting firms, real estate, media & entertainment and other industry clients to fulfill their needs across most functional areas. Glocap has dedicated, specialized teams of search consultants who place investment, marketing, compliance, IT, human resources, and legal professionals as well as COOs, CFOs, bankers, consultants, programmers, and administrative assistants. Administrative Assistant Wonderful Spa Inc - New York, NY Oct 27, 2016 - more » Administrative Receptionist Bokara Rug Company - Secaucus, NJ Jul 04, 2017 - Job DescriptionRESPONSIBILITIES: Essential functions may include, but are not limited to, the following: AdministrativeProvides... more » Job DescriptionRESPONSIBILITIES: Essential functions may include, but are not limited to, the following: AdministrativeProvides administrative support to management and other departments as designated (i.e. drafting letters, scheduling appointments, emailing, scanning, faxing, copying, etc.)Monitor incoming mail for account receivable checks and administer complete process for daily deposits for the Finance departmentMaintain inventory and ordering of office and kitchen supplies on an ongoing basisExecute assigned mailing requests from specific departments as neededAssist in office setup, meeting preparation, and scheduling of conference roomsMonitor and oversee facility printing areasCoordinates catering and logistics for meetings and company eventsWork alongside Office Manager to develop best practices with office workflow and company policies and procedures.ReceptionistHandle incoming callsGreet visitorsRefer callers and visitors to the appropriate individualRespond to calls and follow up as neededTake messages for office staff and notify appropriate staff membersDaily upkeep and light housekeeping of reception, kitchen, and conference room areas.Route all company incoming and outgoing mail and packages to staff for handling; follow up as required.Mails and tracks packages and material via UPS, FedEx, USPS, etc. as neededREQUIREMENTS:Minimum 1+ years of reception or administrative experience is a mustMinimum Associates degree or equivalent experience requiredExcellent oral and written communication skillsAbility to answer a multi-line phone system with excellent phone manner and superb business etiquetteExperience in writing proper business letters, creating appointments, and writing clear e-mail message.Must possess strong knowledge of Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).Strong organizational skillsStrong customer service focus with a positive attitudeMust be able to multi-task and prioritize in a fast-paced environmentAbility to build relationships with many levels in the organizationAbility to maintain a high-level of confidentialitySelf-starter who can work with little directionpositive personalityCOMPENSATION:Based on experience. Hourly rate.
Administrative Assistant Galaxy Systems - Somerset Jul 19, 2017 - GalaxE.SolutionsEvery day, our solutions affect people throughout the world. From Fortune 100 companies to start-ups, GalaxE develops and... more » GalaxE.SolutionsEvery day, our solutions affect people throughout the world. From Fortune 100 companies to start-ups, GalaxE develops and implements strategic projects that are critical to the success of customers businesses and the lives of tens of millions of people. For over twenty-five years, we have grown and evolved into a multi-national firm that employs over 2000 team members worldwide. But we re not done evolving. It took collaboration and innovation to get here, and it takes collaboration and innovation to get where we (and our customers) want to be tomorrow. What does this mean for our employees? They have the security of an established company, with the benefits of working for a company where great minds, hard work, leadership and innovation are highly regarded and rewarded. As Thomas Edison said, There s a way to do it better find it . We want our employees to find it. We re looking for creative people, with an entrepreneurial spirit, looking to work on awesome projects! Sound like you? Come work with us! Find out for yourself what it means to be part of the GalaxE team. It s not always easy, but important work never is. #WeAreGalaxE Equal Opportunity Employer/Veterans/DisabledWhat You Will Do:Manages the office common areas, including, but not limited to: kitchens, lobby, lounge, and conference rooms; ensure that spaces are tidy and stocked for use at all times.Run errands on a regular basis.Maintain supply levels throughout the office and in back stock; place supply order requests timely to ensure stock levels are hearty. Set up of office/cubicle workspaces for new hires, ensuring each space is cleaned, clearly marked with a name plate, and are stocked with standard supplies. Assist with maintaining seating charts in partnership with IS/Facilities team.Track usage of office refreshment equipment such as, water coolers, coffee pots, etc. and act as a point of contact for vendors. Ensure all are in working order on a regular basis and contact vendors for repairs/replacements as needed.Completes ad hoc administrative projectsPerform all receptionist duties in the absence of Administrative Assistant/Receptionist, including, but not limited to: Answer multi-line phone systemPrepare FedEx shipmentsReceive and direct visitorsWord processing, photocopying, scanning, filing, binding, and faxingEnsure visitor security are metCoordinate and organize mass mailingsAssist in planning and executing employee events Provide back-up support the Executive AssistantAdd travel plans to multiple calendarsProcess expenses Order and set up food for meetings and lunchesSet up conference rooms for meetingsFilling, creating folder labels, restockingSupport and maintain all corporate policies, procedures, and quality & confidentiality standards as outlined in The GalaxE Group Employee GuideSkills and Experience You Will Need:Required Skills:Experienced as an Administrative Assistant to support human resources departmentExperienced in handling confidential information/paperworkExperienced in scanning, filings, and faxing documentsComfortable with multitasking and working with other internal departmentsAbility to handle reporting and analysis; advanced excel skills. Experience with word, outlook, other Microsoft programs; and databases, such as HRIS systems.Comfortable with high volume of emails and fielding calls using a multi-line phone systemComfortable communicating with all levels throughout the organization, including executives.Desired Skills:Experience with Cognos preferred. Interest in learning HR principals is a plus - provided by Dice Administrative Assistant, on-call, MS Office Regional Sales Director - Greater Newark, NJ Area Total Administrative Services Corporation (TASC) - Newark, NJ Jun 27, 2017 - Rewards the right values and disapproves of others; Ability to be a positive leader and motivator of independent representatives of TASC.... more » Rewards the right values and disapproves of others; Ability to be a positive leader and motivator of independent representatives of TASC.... INTERNSHIP - ACCOUNTING AND ADMINISTRATIVE ASSISTANT EGG EVENTS - New York, NY Jul 20, 2017 - INTERNSHIP – Accounting and Administrativ Assistant Egg USA, LLC - New York, NY Egg USA is currently looking for a full-time Intern... more » INTERNSHIP – Accounting and Administrativ Assistant Egg USA, LLC - New York, NY Egg USA is currently looking for a full-time Intern for our Accounting and Administrativ Department. This is the perfect opportunity to become immersed in the event industry by planning exciting corporate events across the world! Responsibilities include, but are not limited to: Egg USA, LLC has an opportunity for a motivated and driven individual to join the team as an Intern in Accounting and Administrative Assistant. Under the direction of the CFO, the Accounting Administrative Assistants provide clerical assistance to an organization’s accounting department or team. The accounting Administrative Assistants support the CFO and staff by performing some of the basic accounting duties. This may include preparing deposits, processing payments, creating financial reports, assisting with the budget planning, preparing and submitting tax forms and maintaining financial databases and spreadsheets. The scope of these duties will vary. Qualifications Required: Our ideal candidate must possess the following skills: · An Accounting Administrative Assistant must be reliable and highly organized. · He / She should possess excellent communication skills both verbally and in writing and work equally well independently and in teams. In addition to these traits, employers look for applicants with the following skillset. · Proficient in computer software programs, such as Microsoft Office applications · Experience with office equipment such as fax machines, copiers, and scanners · Good mathematical skills · Good knowledge of accounting and financial principles College degree in Accounting or related field · Proficient with QuickBooks or similar software · Microsoft software (Word, Excel, Access, Powerpoint) experience required Education: Bachelor’s Degree Language : English , and/ or French / Paid Internship Location: New York, NY Is a Relocation Package Available: No - No immigration visa sponsoring Additional Information: Please submit cover letter, resume, and salary history/requirements About Egg USA, LLC: Founded in early 2000 initially in Paris, Egg is a full-service events planning and production agency, with offices in France, Switzerland and the USA. Over the years, Egg has created and produced meetings and other events for some of the biggest names in the global pharmaceutical and healthcare industries and is a steadily growing reference in the technology, luxury goods and financial services sectors, too. Our main goal is to push creative boundaries to produce memorable, one-of-a-kind events without compromising our client’s key strategic and business goals. Egg USA has been launched in 2014 with headquarter in Atlanta, GA and office in New York City. Company figures : Ø 80 Full time employees ( Paris – Geneva – New York ) Ø 4 Countries – 2 continents Ø 500 corporate events per Year Ø 6500 Flight and train tickets issued Services : Ø Event logistics Ø AV Management Ø Medical Congress Ø Delegate Management experts Ø In-house travel desk Ø Venue Finding Ø Strategic planning Ø Integrated graphic and design studio Ø Digital solutions Ø AV production Web site www.egg-events.com Administrative Assistant (9558) Alion - Edison Jul 19, 2017 - About the OpportunityA recognized service organization located in Edison, NJ is actively seeking a self-motivated and dynamic individual... more » About the OpportunityA recognized service organization located in Edison, NJ is actively seeking a self-motivated and dynamic individual for a promising opportunity on their staff as an Administrative Assistant. In this role, the Administrative Assistant will ensure all assigned administrative and clerical tasks are completed in a timely and efficient manner. Apply today!Company DescriptionService OrganizationJob DescriptionThe Administrative Assistant will be responsible for: Assisting with document control Data entry Performing other tasks as assigned Required Skills Polished and professional demeanor Strong attention to detail Proficient in Microsoft Excel Ability to follow directions The Execu|Search Group was founded in 1985 as a recruitment firm focused on serving accounting firms, boutique hedge funds, and private equity funds. Over time, our firm has evolved into a full-service recruitment, temporary staffing, and workforce management solutions firm that has helped over 26,000 companies find talent, while connecting over 60,000 people with new jobs. Headquartered in New York City with 9 additional offices in New York, New Jersey, Connecticut, Massachusetts, and Florida, The Execu|Search Group has become one of the largest privately owned recruitment firms. Amidst our continued growth, we remain dedicated to the mission our firm was founded upon: to provide leading employers with the highest caliber talent while maintaining our commitment to integrity, honesty, and responsiveness. Today, we serve the following practice areas: Accounting/Finance, Creative & Digital, Engineering, Financial Services, Health Services, Human Resources, Information Technology, Legal Services, Life Sciences, Nonprofit, and Office Support. Operations Administrative Assistant - S H&R BLOCK - Irvington Jul 19, 2017 - Job Description:JOB SUMMARY:Responsible for providing administrative support within a District or Districts in the areas of operational... more » Job Description:JOB SUMMARY:Responsible for providing administrative support within a District or Districts in the areas of operational support, ordering supplies, hiring support and general administrative duties as related to the district(s) offices operations. DUTIES AND Provides seasonal hiring support in the HRB Gateway hiring system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices. 50%Receives communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities or support. Documents nature of problem, researches solutions, and resolves issues or escalates to DOC or DGM as needed. 50%Reviews office supply inventory and places orders to meet the needs of the office/district. .Review and verify invoices and prepares payment for the DOC's approval. Assists with local marketing initiatives. Attends training related to the effective and efficient performance of job duties.Other duties as assigned by the District Operations Coordinator or in partnership with other managerial staff.MINIMUM Education:Completion of a high school diploma or equivalent. Additional course work in math is preferred.Skills & Experience:Minimum of one year of clerical or administrative experience.Must have good reading and math skills in order to understand information and effectively explain information to others.Must have good verbal and written communication skills and effectively communicate in person.Computer skillsUnderstanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook.Experience with Windows operating system.A basic level knowledge of Microsoft Office Suite.Ability to read, write, and clearly communicate in English and/or other languages as required by the needs of the district.Additional state and local may apply.PREFERRED QUALIFICATIONS:Two to four years of experience as an H&R Block associate. Experience in a multi-unit environment.